Aston Carter
Executive Assistant/Project Coordinator Job at Aston Carter in Kirkland
Aston Carter, Kirkland, WA, United States
Job Title: Executive Assistant II
Job Description
We are seeking a highly skilled Executive Assistant/Project Coordinator to support a high-level individual within a dynamic and fast-paced software networking organization. This role is uniquely split between traditional executive assistant duties and project management responsibilities. The successful candidate will effectively manage calendars, streamline employee engagement, and handle communication and logistics for various projects and events.
Responsibilities
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Job Description
We are seeking a highly skilled Executive Assistant/Project Coordinator to support a high-level individual within a dynamic and fast-paced software networking organization. This role is uniquely split between traditional executive assistant duties and project management responsibilities. The successful candidate will effectively manage calendars, streamline employee engagement, and handle communication and logistics for various projects and events.
Responsibilities
- Effectively manage the executive's calendar, ensuring seamless scheduling and coordination.
- Handle communication with documentation owners and act as a liaison for the executive.
- Support meetings, travel arrangements, and expense management for the executive.
- Organize and streamline employee engagement activities, such as bi-weekly or monthly happy hours for 500 employees.
- Manage logistics, including ordering supplies and ensuring all necessary arrangements are in place.
- Send out communications and invitations for organizational events.
- Assist in space management and auditing projects.
- Demonstrate business acumen by partnering with the executive on various business-related tasks.
- Effective calendar management, preferably with experience supporting an engineering team at the director level or above.
- Strong project management skills.
- Solid business acumen.
- Proficiency in Microsoft Office Suite.
- Experience with tech companies and software networking environments.
- Ability to manage expenses and travel arrangements.
- At least 2+ years of experience as an Executive Assistant or similar role.
- Flexible on Bachelor's degree; it is a nice-to-have but not required.
- Ability to adapt to a constantly changing environment with competing priorities.
- Comfortable with ambiguity and able to flex with business needs.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following:
- Medical, Dental & Vision
- 401(k)/Roth
- Basic/Supplemental Life & AD&D
- Short and long-term disability
- HSA & DCFSA
- Transportation benefits
- Employee Assistance Program
- Company Paid Time off or State Sick Leave
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.