Executive Assistant & Office Manager Job at Parachute Health in New York

In the U.S. alone, over 30 million patients per year are prescribed care via paper and fax. The ordering process is long, complicated, and yields an 83% error rate. Discharges are delayed, patients are stuck in care facilities, and often readmitted shortly thereafter if they do not receive the life-saving products they need.

The world is transitioning to digital ordering. At Parachute Health, we're leading the charge with a platform that is 10 times faster than the status quo. We connect with major hospitals, payors, and suppliers of life-saving products. Our vision of a "delightfully simple" digital ordering experience for clinicians pushes us forward to transforming the world of post-acute care.

Founded in New York City, Parachute Health is the leading post-acute software platform with a network of over 3,000 supplier locations and 370,000 clinicians across 60,000 healthcare facilities across all 50 states. We help millions of patients each year access medical equipment, supplies and services they need quickly and reliably.

Parachute Health is looking for someone who thrives in a fast-paced environment to provide essential support to our CEO, Executive Team, and New York City office. You will split your time in the role (roughly 40% as Personal Assistant to the CEO, 40% as Executive Assistant to the Executive Team, and 20% as Office Manager). This is a hybrid position that will require onsite attendance 2-5 days per week at our office in the Flatiron District, depending on office needs.

As Executive Assistant, you will:

• Manage business travel for the executive team
• Book meeting spaces for client meetings
• Schedule quarterly board of directors meeting
• Schedule meetings as needed for the Executive and Leadership Teams
• Provide logistical support to the People & Culture team for company-wide offsite planning (booking meeting spaces, event planning, and assisting with travel logistics)
• Coordinate catering for team lunches and meetings
• Send documents for eSignature and effectively organize and manage all important documents in Google Drive

As Office Manager, you will:

• Order office supplies and snacks
• Mange the office cleaning service
• Keep the office orderly, organized, and an inviting place for our NYC Parachuters to work
• Liaise with the IT & Security team to provide lite IT support in the office when needed
• Maintain budget for office expenses

As Personal Assistant to the CEO, you will:

• Manage the CEO's calendar, scheduling meetings and resolving calendar conflicts
• Manage the CEO's home organization (i.e. travel, expenses, medical, etc.)
• Manage business or personal-related errands

Requirements:

• 2-4 years of experience supporting executives with calendaring and travel management
• Proficient in Google Calendar, Google Docs, Slack, Zoom; capable of learning Notion
• Strong communication skills and comfort interacting with C-suite executives both within Parachute and externally
• Detail-oriented and highly organized
• Exercises discretion around sensitive topics
• Capable of carrying and unloading heavy boxes delivered to the office

Benefits

• Medical, Dental, and Vision Coverage
• 401(k) Retirement Plan
• Equity Incentive Plan
• Annual Company-Wide Bonus (up to 15%)
• Flexible Vacation Policy
• Summer Fridays - 5 Fridays Off During Summer (Separate From PTO)
• Monthly Internet Stipend
• Annual Home Office Stipend
• Co-Working Space Reimbursement
• Annual stipend for education and development

Base Salary:

$80K - $140K

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We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.