Executive Assistant / Office Manager Job at ObjectiveHealth in Franklin

Our clinical research company is looking to hire a qualified candidate for the full-time position of Executive Assistant / Office Manager. The ideal candidate will possess prior experience supporting C-level executives in an office environment. This position provides high-level administrative support to ObjectiveHealth's CEO by handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Additionally, this role will oversee daily office operations including restocking and ordering office supplies, scheduling meetings and events for staff and maintaining office policies and procedures.

Who We Are

ObjectiveHealth is a clinical research company that uses proprietary technology to:

1. Increase patient access to research trials within our community

2. Provide physicians with enhanced care options for current patients, and

3. Deliver superior clinical research enrollment metrics to Pharma sponsors

All with the goal of Improving Patient Outcomes at the point of care.

We want you to join us in doing just that.

Essential Functions:

• Manage and maintain CEO's schedule, appointments, and travel arrangements.
• Arrange and coordinate meetings and events, including preparing agendas and taking minutes.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Prepare reports, presentations, and documents for meetings and presentations.
• Conduct research and compile data to support executive decision-making.
• Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.
• Anticipate the needs of CEO and proactively take action to address them.
• Liaise with internal departments and external stakeholders on behalf of executive.
• Manage office supplies inventory and ordering to maintain adequate stock levels.
• Monitor office equipment and arrange for maintenance or repairs as necessary.
• Ensure a safe, clean, and welcoming office environment.

Required Experience:

• Bachelor's degree preferred.
• Proven experience as an executive assistant or similar administrative role.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.
• Attention to detail and accuracy in work.
• Ability to work independently with minimal supervision.
• Flexibility and adaptability to changing priorities and schedules.
• Ability to work onsite in Franklin, TN

What We Offer

Competitive compensation, 401(k) with Company match, a clear career pathway for advancement

within the Company, Short- and Long-Term Disability, Health Savings and Flexible Spending Accounts,

Health, Dental and Vision insurance Plans, Generous PTO, Adoption Assistance, Paid Holidays, and a

wide selection of other voluntary benefits.

Requirements

This job requires legal authorization to work in the US. We are not currently accepting work visas.

ObjectiveHealth is an EEO Employer and an E-Verify participant.