Executive Assistant - Austin, TX Job at rand* construction corporation in Austin

If working for a team of dynamic professionals that creates award-winning projects for some of the world’s most successful companies sounds exciting, rand* construction corporation is where you want to be. Voted a Top Workplace for 15 years in a row, rand* provides a culture of excellence that offers unlimited growth. We are seeking dynamic Executive Assistant supporting our Executive Vice President (EVP) / Partner.

The Executive Assistant (EA) will apply their professional knowledge and expertise to support the EVP in all daily, logistical, event coordination, financial, and strategic planning activities. The EA works closely with the EVP to schedule and manage daily calendars, activities and commitments. This individual will ensure agenda planning, communication, reporting, and follow through alongside other priorities. This individual will ensure confidentiality and will be assigned special projects as necessary. The EA will support and be responsible for office management activities.

ABOUT rand*

rand* construction is an award-winning, woman-owned national commercial contractor specializing in tenant interiors, retail, restaurants, and building renovations (capital expenditure). Founded in 1989 by Linda Rabbitt, rand* has grown from a small interiors firm to a multi-market construction company offering a wide range of services to national and regional clients. Today, rand* is headquartered in Alexandria, VA, and manages regional offices in Atlanta, GA; Austin, TX; Dallas, TX; Houston, TX; Denver, CO; and Salt Lake City, UT with revenues in excess of $500 million annually.

Qualified Candidates will:

• Coordinate and manage scheduling of executive calendars to include scheduling meetings, appointments, speaking engagements, and travel
• Ensure the utmost confidentiality in all matters
• Coordinate with directors/office leaders for reporting activities and general administrative affairs
• Serves as a back-up to administrative staff if needed
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages and information to executives
• Coordinate travel arrangements
• Coordinate, schedule meetings to include external events
• Maintain various documents for executives
• Provides coordination, monitoring and communication of projects and programs as it pertains to the EVP
• Complete all reporting activities accurately and on-time
• Create a record keeping system to be used over multi-generational period
• Determine priority of matters for the EVP and handle matters as appropriate
• Responsible for administrative tasks including printing, mail, email, etc.
• Prepare, reconcile and submit expense reports
• Assist EVP in development of presentations and spreadsheets for internal and external audiences
• Assist in coordination and logistics of company and employee events
• Assist other department heads with EVP approval as needed

Education and Experience Requirements:

• Bachelor’s degree preferred or 4 years of related work experience
• A minimum of 3 years of administrative experience
• Detail oriented, self-starter with prior experience supporting senior leadership/executive roles
• Exhibits sound judgment and the ability to prioritize and make decisions
• Energetic and eager to tackle the daily activities
• Resourceful with a “can do” attitude
• Ability to manage up and serve as the “gate keeper” for the EVP
• Excellent attention to detail
• Excellent communications skills, both written and verbal and is comfortable communicating with high-level executives
• Ability to manage tasks with good follow-through
• Superior time management skills
• Excellent skills utilizing MS Office, with a focus on PowerPoint and Excel

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee.

rand* construction is committed to ensuring an inclusive environment. We are proud to be an Equal Opportunity and Affirmative Action Employer by providing opportunities for all employees and applicants without regard to race, sex, gender, national origin, religion, age, disability, veteran status, genetic information, sexual orientation, gender identity and any other protected status in accordance with applicable law.

Women, minorities, individuals with disabilities, veterans, and LGBTQ+ individuals are encouraged to apply.