Larkin Community Hospital is hiring: EXECUTIVE ASSISTANT (FULL-TIME) in Hialeah
Larkin Community Hospital, Hialeah, FL, United States
Job Summary:
The Executive Assistant will provide high-level administrative support to the CEO and other senior staff.
Supervisory Responsibilities:
* May recruit, interview, hire, and train junior administrative staff in the department.
* Will assist with time cards and attendance for Senior Management Staff.
Duties/Responsibilities:
* Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
* Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
* Arranges travel and accommodations for executives.
* Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
* Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
* Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
* Manages budgets for regular and special programs and expenses.
* Organizes committee meetings including determining the time and place and drafting and delivering correspondence such as agendas, minutes, and transcripts.
* Participates in strategic planning and presides over meetings as needed.
* Performs additional duties as assigned by executives.
* Performs other related duties as assigned.
Required Skills/Abilities:
* Excellent verbal and written communication skills.
* Excellent organizational skills and attention to detail.
* Excellent time management skills with a proven ability to meet deadlines.
* Ability to function well in a high-paced and at times stressful environment.
* Ability to maintain confidential records.
* Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
* Able to type minimum of 50 words per minute.
* Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Education and Experience:
* High school diploma required; Bachelor's degree in Business Administration or related field preferred.
* At least four years of related management experience required.
Physical Requirements:
* Prolonged periods sitting at a desk and working on a computer.
* Must be able to lift up to 15 pounds at times.