Executive Assistant to CEO Job at Maleko Personnel in Manteca

 The Executive Assistant provides a variety of administrative and clerical support to the Board of Directors, CEO, and Leadership. This individual is a strong multitasker who provides quality customer service, detail oriented, and communicates well both written and spoken. To be successful in this role an individual must be able to perform in a satisfactory manner the functions and responsibilities listed below. 

QUALIFICATIONS:

• AA/AS degree is preferred plus 2-3 years of experience as Administrative and/or Executive Assistant related roles.
• Ability to work positively and effectively with people.
• Demonstrated experience working with organizational leadership and providing support in community relations and/or customer service.
• Computer skills-such as word, excel, and outlook.
• A basic understanding of the needs related to food banking.
• Excellent oral and written communication skills.
• Valid California Driver’s license, proof of insurance and reliable transportation.
• Must be able to pass a pre-employment physical, drug/alcohol screen, TB test and criminal background check.
• Able to sit for periods up to 2 hours.
• Must be able to properly lift and carry up to 25 lbs. of materials.
• Must possess or be willing to obtain basic First Aid and CPR certification.
• Able to meet deadlines and perform adequately under time pressures.

REQUIREMENTS:

• Oversee and manage the CEO’s workflow; suggest and implement processes and systems to help optimize efficiency.
• Provide administrative support for Leadership coordinated meetings, including attending meetings and keeping notes and records, preparing meeting agendas and materials, coordinating logistics, etc.
• Provide strategic, complex calendar management based on an innate understanding of key priorities and objectives.
• Assist with preparation of presentation materials & agenda development for internal, external, donor relations, and board of director’s meetings to include follow-up tracking.
• Own and manage side projects that require sound judgment, strong analytical skills, and effective communication.
• Partner with internal stakeholders on projects, initiatives, and events.
• Proactively support the Board of Directors and committees on the accomplishment of defined development and engagement activities.
• Track and manage all Board related activities and documentation to ensure requirements and standards are met.
• Plan and coordinate annual board retreat and other special functions, as needed.
• Act as a liaison both internally and externally, always maintaining a sense of professionalism and collaboration.
• Monitor the way their time is being allocated and what demands are made of them, so trends can be spotted, and redirect requests when necessary.
• Provide support such as copying, mailers, and data entry.
• Assist Leadership Team with generating reports and other documents using a full range of computer software skills including spreadsheets, word processing and database management.
• Participate in assigned scheduled organization meetings, in-service trainings, conferences, and other trainings as determined by the supervisor.
• Able to perform as needed other duties as assigned.

ESSENTIAL SKILLS:

• Excellent written and verbal communication skills.
• Ability to work with a broad cross section of individuals.
• Computer aptitude and moderate knowledge.
• Empathy for the issue of hunger and poverty and finding solutions.
• Creative problem solving.
• Involves limited lifting –under 25 pounds.