HonorVet Technologies is hiring: Executive Administrative Assistant (SLC in Salt

Location: 515 Colorow Rd Salt Lake City UT 84108

Must be able to report onsite. Possible 1 day a week at home.

Duration: 1 to 1.5 months



Job Description

The primary responsibility of this position is to provide executive-level administrative support to the General Manager and Head of Clinical Operations-North America. This position will partner with other administrative assistants throughout the company in a professional and collaborative relationship ensuring seamless support to both internal and external customers.



Essential Job Duties and Responsibilities:



Perform all work in compliance with company policy and within the guidelines of the bioMerieux Quality System.



Provides confidential administrative support to GM and Head of Clinical Operations-North America and their respective teams.



Works closely and coordinate with Chief of Staff to prepare for key meetings, create presentations, content and communications



Includes but is not limited to the following activities:



Maintains schedules and arranges meetings, follow-up on action items and meeting minutes



Manages and screens phone calls



Manages complex travel agendas



Completes and submits expense reports



Creates and develops complex presentations



Creates and develops Excel spread sheets



Coordinates company events/meetings



Creates confidential Word Documents such as letters, performance reviews, and salary information.



Maintains highly confidential information



General office management



Manage yearly functional agenda



Participate to the department continuous improvement initiatives.



Manage administrative order and building request as well as IT request



Prepares visitors' agendas, reservations and travel arrangements



Assesses competing priorities and makes balanced judgments based on the needs of the senior managers. Proactively communicates all relevant issues and potential conflicts.



Proactively collaborates with other managers and administrative assistants to meet timelines and deliverables.



Presents a professional and positive attitude of the company recognizing that employees are the foundation of our success.



Maintains a professional demeanor and office decorum at all times. Performs duties with integrity and a high degree of ethics.



Supports the onboarding of Executives based in SLC who do not have SLC-based administrative support. This includes but is not limited to ordering equipment, submitting access requests and preparing office space with HR and Facilities.



Performs other duties as assigned.



Additional Information:



1. The Clinical Operations division of North America has about 950 employees across the US and Canada



2. The position will support the GM and Head of Clinical Operations-North America and may also provide some level of support to the next level of management inclusive of VPs and Sr. Director levels.





Education & Experience:



8-10 years increasing levels of executive administrative experience



Experience supporting Executives in Commercial Operations of a large global company highly preferred





Knowledge, Skills & Abilities:



Attention to detail.



Strong interpersonal and writing skills to enhance interactions with customers, employees, management and supervisor



Ability to collaborate with internal and external Executive Assistants to coordinate calendars and meetings effectively



Adaptable and flexible to adjust to changing demands, timelines, and deliverables



Ability to exercise independent judgment, prioritize, and take action to manage the needs of a group of senior managers who are often out of the office



Strong team orientation to work with peers and support the company culture



Competent in Microsoft Office (Word, Excel, PowerPoint, Outlook) to enhance productivity, efficiency, communication, and decision making



Experience with Egencia and Concur preferred