Office Manager/Executive Assistant Job at Nirvana Management Corporation in Scha

RELY Services is a leading global Business Process Outsourcing company that has been delivering business solutions for over 20 years. We have a team of experienced professionals to handle Healthcare BPO, Mortgage BPO, Insurance BPO and Finance & Accounting BPO needs.

RELY is currently hiring an Office Manager and Executive Assistant for the CEO for a full time role based out of the Schaumburg and Hoffman Estates area

The Office Manager and Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality

Location: Our corporate office in Schaumburg, Illinois

Job Type: Full-time / Monday to Friday 8am to 5:00pm

Qualifications:

· Additionally, you must have a can-do attitude and excellent judgment to properly prioritize multiple and potentially competing requests.

· Bachelor's degree with four years of previous administrative work experience, preferably in a professional setting or other fast paced environment and having supported a C-level executive.

· Excellent organizational skills - Quick turnaround to keep operations flowing smoothly.

· Skilled multitasker - Manages several tasks at once and adapts to changing requests.

· Strong time management - Stays focused to completes tasks on time and meet deadlines.

· Excellent written and verbal communication skills - Speaks and writes professionally on behalf of the executive.

· Has a high level of interpersonal skills to handle sensitive and highly confidential situations with a high level of professionalism and confidentiality.

· Current on technology to support and troubleshoot, must be proficient in MS Word and Excel

· Proactive work ethic understands when to seek guidance and when to complete tasks independently.

· Valid driver's license and proof of automobile insurance

Responsibilities

· The successful individual is highly organized and self-motivated and will provide support in a personal and professional capacity.

· As the Executive Personal Assistant, you will be responsible for effectively coordinating a complex and ever-changing calendar of meetings, travel, and events.

· Manage and maintain executive's schedule, meeting logistics, travel arrangements (commercial/private), calendar management, for both personal/professional and create itineraries with updates on a regular basis.

· Open, sort, and distribute incoming correspondence, handle highly confidential and non-routine information.

· Arrange related details for conferences and speaking engagements, including promotional merchandise.

· Seek estimates, check status, oversee shipping/delivery, and resolve issues for items in home or office.

· General office support includes printing documents, drafting correspondence, research, and data entry.

· Book and coordinate personal appointments with privacy and discretion.

· Help the CEO with any project management needs and any projects that arise.

· Assist on personal support, including running various errands and personal gifts.

· Help coordinate corporate events and parties, including catering for luncheons, and assist with setup,

· Cleanup and support during such events

· Office support such as ordering supplies, stocking, and work requests with building management

· Run items between home and office including documents, lunch, supplies, and executive's vehicle.

· Assist with business and personal technology needs and troubleshooting.

· Any other duties as required or assigned which are reasonably within the scope of the duties in this job classification.

· Develops and maintains relationships in executive's personal and professional life.