Hawthorne Lane is hiring: Senior Executive Assistant to Global Financial Service

The Senior Executive Assistant will support a result-orientated Executive in this world-renowned firm. The Executive is a doer who acts across small and large communities seeking a support system ready to jump right in! This demanding role offers high-profile interaction with leaders and executives across industries all while providing expert-level administrative, client and mission-oriented support. The ideal professional has previous experience supporting a public-service minded leader, a professional courtesy and acumen, a committed can-do attitude and brings a trusted, humble spirit to supporting the departments goals. If you go above and beyond for your Executive, and are driven by mission-aligned objectives, this could be a compelling opportunity for you!

About the Job:

• Provide high-level business support by maintaining busy calendars, managing domestic and international travel coordination, and liaising on behalf of the Executives.
• Schedule and coordinate meetings, appointments and events across the Executive’s varied community of involvement, such as boards and chairs.
• Assist with the planning of meetings and special events, ensure any RSVP needs are timely and coordinated on behalf of the Executive.
• Serve as a gatekeeper and point of contact for internal and external contacts, and vendors to relay important information and keep track of critical documents.
• Conduct research and compose business documents, memos, PowerPoints, spreadsheets and reports, including but not limited to, financial reporting, philanthropic interests and projects. Take accurate meeting notes and provide follow-up materials.
• Oversee financial responsibilities related to expense reports and budgets.
• Maintain an organized paper and digital desk, updated spreadsheets and databases with contact information and relevant record-keeping information.
• Print and bind materials as needed for internal and external meetings

About the Culture:

• Mission-driven, philanthropic environment.
• Generous compensation and benefits package.
• Compassionate, driven, and intellectually curious team and leadership.
• An office environment that is unwavering in core values.

About You:

• Experienced. You have at least five years of experience supporting Executives in a highly matrixed and regulated corporate environment. Candidates with prior experience working on the Hill or supporting high-level government officials are also encouraged to apply!
• Discretionary. You exercise good judgement in confidential situations and have been trusted in interact with Senior Executives and Stakeholders.
• Flexible. Available for overtime, understanding the importance of last-minute meeting and travel preparation.
• Dynamic. You have the ability to juggle a variety of demanding responsibilities throughout the day and understand how to prioritize these demands.
• Eager and trustworthy. You are genuine in your interactions, always looking for ways to improve and help others and a strong ambassador for your leadership and colleagues.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.