Assistant Account Executive I Job at NP Dodge Company in Omaha

Job Objective:

The Assistant Account Executive is responsible for backing-up the Account Executive, coordinating the relocation process with vendors and internal departments and preparing appropriate and accurate documentation.

Primary Responsibilities:

• Back-up phone calls for the Account Executive.
• Prepare appropriate internal and external communications and distribute once reviewed and approved.
• Internal, including team status report, acquisition statements, bill payment requests, memos
• External, including initial congrats, home finding packets, home marketing assistance comments and packets, Contract of Sale package, and acquisition paperwork for transferees; listing and home marketing packets, cancellations, reductions, and referral letters for agents; monthly reports, bonus letters, and cost of living reports for clients; placement of orders to vendors
• Review documentation received from transferees and vendors for proper execution and accurate data.
• Arrange for correction of any errors or discrepancies
• Transferees, including contracts, deeds, affidavits, and lien waivers being signed and notarized properly
• Vendors, including appraisals and B.M.A.s for discrepancies; home inspections for necessary repair work; pre-purchase appraisals for reasonableness and necessary inspections, and billings for accuracy
• Place orders, follow-up and process payments for outsourced relocation services
• Household goods moves, temporary living, pre-purchase appraisals, mortgage counseling, spouse assistance, area orientations, rental assistance, appraisals, inspections, mortgage/tax/title/HOA for acquisition, etc.
• Assist other teams as needed
• Maintain files in an orderly fashion
• Regular, predictable attendance is an essential function of the job
• Perform other duties as assigned.

Job Qualifications:

• Minimum of three years office experience and two years of college, or a minimum of five years office experience and a high school diploma. Preferred office experience would be in the fields of real estate (sales, appraisals, loan processing, title) or relocation (household goods moving or relocation company)
• Experience with Microsoft Word and Outlook, as well as general database use
• Minimum typing speed of 50 wpm and ten-key by touch
• Strong written and oral communication skills
• Able to manage multiple priorities, meet deadlines and manage last minute requests
• Able to work with numbers quickly and accurately
• Willing and able to work in a fast-paced environment
• Dependable, flexible and reliable