Senior Executive Administrative Assistant Job at Summit Utilities Inc in Little

Join our Growing Team and see why Summit Utilities, Inc was named as one of the Fastest Growing Denver Area Private Companies 2019 and 2020; Best Places to Work in Maine 2019, 2020, 2021, 2022 and 2023; and Best Places to Work in Arkansas 2020 and 2023, Oklahoma 2022 and 2023 and Missouri 2023. Summit was also recently named one of Forbes 2023 America’s Best Small Employers.

Summit is a growing natural gas utility company providing safe, reliable and clean burning natural gas service to homes and businesses in Arkansas, Colorado, Maine, Missouri and Oklahoma. Being part of the Summit team means embracing excellence, diversity and innovation, committing to safety each and every day, and doing all that we can to serve each other, our customers and the communities where we live. We aim to bring warmth and energy to everything we do.

We have an exciting opportunity open for a Senior Executive Administrative Assistant based in Little Rock, AR.

POSITION SUMMARY:

Provides administrative support to executive leaders while assisting other departments with key responsibilities.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Strategic Coordination:

• Assist with the creation and management of confidential and strategic presentations, reports, and communications for board meetings, investor relations and key stakeholder briefings.
• Support in preparing executive summaries and updates that align with the company's overall strategic objectives.

• Leadership Liaison:

• Act as the point of contact between the COO and internal/external stakeholders, managing flow of information to maintain transparency and ensure timely follow-ups.
• Facilitate relationships with the board of directors, senior leadership team and major clients or partners.

• High-Level Meeting Management:

• Schedule, coordinate, and ensure the seamless execution of high-profile meetings involving board members, investors and C-suite executives.
• Prepare detailed agendas, gather and disseminate background material and manage post-meeting action items.

• Advanced Travel and Event Planning:

• Oversee complex domestic and occasional international travel arrangements, including coordinating with the executive administrative team as necessary.
• Organize executive-level events, offsite strategy sessions and retreats with precise attention to detail.

• Special Projects Oversight:

• Lead or support cross-functional initiatives that require the COO’s direct oversight, ensuring project timelines and milestones are met.
• Implement systems for tracking project progress and communicate status updates regularly to senior leaders.

• Office Management:

• Support Centerview office space hoteling for visiting or remote team members.
• Maintain distribution lists for internal communications.
• Ensure supplies and office materials are available for executives and back up local Executive Assistants as needed.
• Other duties as assigned.

Education and Work Experience:

• 10 or more years of experience in supporting a C-suite executive or equivalent high-profile leadership role in a corporate environment.

• Experience in large-scale corporate settings with a proven track record of handling complex administrative functions for large companies.

• Certification as an Administrative Professional (e.g., Certified Administrative Professional - CAP) is preferred.

Knowledge, Skills, and Abilities:

• Strategic Thinking: Ability to understand business goals and align support activities to contribute to organizational success.

• Professional Perspective: Demonstrated experience working with internal/external partners and managing communications across multiple time zones.

• Decision-Making Acumen: Strong judgment and the ability to make decisions on behalf of the COO when appropriate.

• Executive Presence: Ability to interact confidently and diplomatically with senior-level executives and key external stakeholders.

• Crisis Management: Experience handling high-pressure situations with calm, effective problem-solving.

• Technological Proficiency: Familiarity with project management tools/platforms and video conferencing platforms (e.g., Zoom, Webex) in addition to Microsoft Office Suite.

• Flexibility and Adaptability: High initiative and ability to work across competing priorities to ensure information and data are disseminated in a timely manner.

• Emotional Intelligence: High level of interpersonal skills, demonstrating empathy and an understanding of human dynamics.

• Proactive Communication: Advanced ability to maintain open lines of communication, keep stakeholders informed, and ensure that critical information is not overlooked.

• Analytical Ability: Skilled at assessing situations and providing solutions to assist the COO in decision-making processes.

Summit offers competitive pay and medical/dental/vision and other benefits that provide flexibility, choice and support to our employees when they need it most. We understand that home and family are essential pieces of your life, and our benefits are designed to support you both at work and at home.

Summit Utilities, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, or status as a qualified individual with disability.