Senior Executive Coordinator Job at USA for UNHCR in Washington

Salary: $94,717- $103,328

SUMMARY 

Reporting directly to the Vice President, Strategy & Impact, the Senior Executive Coordinator will work with members of the Executive Office to ensure the Executive Leadership Team and the Board of Directors have the required information and resources to develop and track progress toward organizational goals and objectives, as articulated in USA for UNHCR’s Strategic Plan, 2025-2030. 

 

This role requires a self-starter who can work in a fast-paced and demanding environment. The work of an Executive Office requires discretion, confidentiality, sound judgment, diplomacy, the ability to multi-task, interest in supporting multiple senior executives and, most importantly, a passion for the mission and a desire to support the critical work of our “mother agency”, UNHCR.   

 

You are a quick thinker and comfortable being a decision maker; someone who can see the big picture (we are the Executive Office after all!) and think strategically but also ensure that multiple stakeholders are informed, consulted, and/or included. 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Supports the Executive Director and Vice President, Strategy & Impact's varied obligations with senior USA for UNHCR leadership, staff, and external clients by providing logistical, project and administrative support as needed, including but not limited to research, presentation preparation, board and committee coordination, travel logistics, event coordination and tactical organization of meetings, special events, and scheduling. 

• Manages the CEO’s calendar and activities to ensure high value time utilization of the CEO in relationship to external and internal requirements. Briefs/updates the CEO on upcoming meetings and ongoing obligations. Requires exceptional detail orientation, compassion and confidentiality

• Serves as the Executive Office’s secretary in all strategic planning meetings and related activities. Requires precision and big picture—simultaneously. 

• Attends Board of Directors meetings, takes minutes, prepares various materials for board and committee meetings; works with the CEO and senior management team to prepare materials for board reports, and assists in ongoing activities with the Board of Directors. 

• Performs duties such as financial record keeping, Executive Office management and other projects as directed by Executive Director. 

• Collaborates with CEO to foster a success-oriented, positive, high integrity organizational culture. 

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

EDUCATION and/or EXPERIENCE 

• 6-8 years of related experience; each year of work experience may be substituted for each year of education required; Bachelor’s degree preferred 
• In lieu of education/degree requirements, a successful candidate will:
  • Understand how to collaborate with a variety of different people and roles
    
  • Are comfortable with ambiguity and can break it down as part of a cross-functional team 
  • Be willing to confront complex problems head on, without fear of lack of solution 
  • Be relationship-driven, partnership driven, and adaptable 
  • Value diversity and take pride in cultivating an atmosphere of inclusion of various thoughts, perspectives, identities, and expressions 

• Experienced professional whose expertise goes beyond the theoretical and technical knowledge of their field
• Applies detailed professional-level knowledge to independently solve a full range of complex problems and make informed decisions
• Guided by exceptional decision-making skills, discretion and the ability to maintain confidentiality Requires strong organization skills and proven ability to multitask 
• Ability to work well with team members at all levels of the organization, including staff and board members 
• Ability to work with little supervision; self-starter; Demonstrates the ability to function as a self-manager and lead projects independently
• Experience coordinating travel and documents 
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) 
• Demonstrates creativity, intellectual curiosity, and innovation on a consistent basis 
  
• Demonstrates passion for U4U’s mission

WORK LOCATION 

Hybrid + Washington, DC + May also involve travel to some locations within the company’s region of operations and select donor locations. 

COMPENSATION 

$94,717 - $103,328

 

DISABILITY SPECIFICATIONS 

USA for UNHCR will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. 

 

USA for UNHCR is an Equal Opportunity Employer. Refugees and all other protected classes are encouraged to apply.