Executive Assistant (Bilingual Spanish/English) Job at Vensure Employer Services

Our client is an industry leader in Specialty Minerals for Animal Feed Additives, Oil & Gas, and other industrial applications.

Responsibilities: 

• Executive Support: 

  • Provide direct assistance to executives by managing schedules, appointments, and travel arrangements.

  • Handle correspondence and communications in both Spanish and English.

• QuickBooks and Accounting: 

  • Assist with bookkeeping tasks, including managing QuickBooks for expense tracking, invoicing, and financial records.

  • Help prepare basic financial reports and ensure accurate documentation of transactions.

• General Marketing Experience (Preferred, not a Requirement):

  •  Assist with general marketing tasks, such as coordinating campaigns, preparing materials, and managing social media accounts.

  • Help maintain the company's online presence by updating websites or marketing collateral.

• Administrative Duties:

  • Handle a variety of office-related tasks, including filing, document management, and responding to inquiries.

  • Translate documents and communications between Spanish and English as needed.

• Customer and Vendor Relations:

  • Liaise with vendors, suppliers, and customers, ensuring clear communication in both languages.

  • Assist with customer inquiries, especially for Spanish-speaking clients.

• Logistics Coordination:

  • Coordinate and manage the logistics of shipments, ensuring smooth delivery operations for domestic and international orders. 

  • Communicate with suppliers, vendors, and transport companies to track shipments and resolve any logistical issues. 

  • Ensure compliance with customs regulations, particularly with shipments to/from Mexico and other international locations. 

Qualifications:

• Fluent in both Spanish and English (written and verbal).

• Experience with QuickBooks and basic accounting tasks.

• Strong organizational and multitasking abilities.

• General marketing experience is preferred but not required.

• Public Notary License is preferred but not required.

Skills: 

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

• Strong communication and interpersonal skills. 

• Ability to work independently and manage multiple tasks. 

• Detail-oriented with a proactive approach to problem-solving

Benefits: 

• Competitive salary 

• Health insurance optional 

• 401(k) retirement plan

• Professional development opportunities 

• Dynamic and supportive work environment

If you are a bilingual Personal Assistant with accounting experience and a proactive mindset, we encourage you to apply for this role. Join us in contributing to the efficiency and success of our executive team.