Executive Assistant, AWS Object Storage Job at Amazon in Seattle

Description

Are you an Executive Assistant (EA) ready to take on a new challenge? Amazon Web Services (AWS) Object Storage organization is seeking an exceptionally bright, multi-tasking, and self-motivated Executive Assistant who will provide full administrative support to 3 Directors in the AWS Object Storage organization. (Maximum impact, maximum performance, and maximum fun are all part of the job description!

Key job responsibilities

As a support partner to Directors in the AWS Object Storage organization, this role encompasses everything from managing complex calendars and travel, to maximizing time efficiency and working closely with other EAs within AWS and throughout Amazon. The position will manage critical meetings in a fast-paced environment. Our ideal EA candidate is organized, innovative, knowledgeable, and forward-thinking when it comes to ensuring smooth operations. The position requires the capacity to work successfully in a team environment as well as attention to detail, efficient organizational skills, and the ability to meet tight deadlines. We pride ourselves on being the worlds most customer-centric company, and the sophisticated demands of our customers mean that you will need to be flexible and able to change direction at a moments notice. A high level of integrity and discretion in handling confidential information is a must, and professionalism in dealing with executives inside and outside the company is key. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. Some flex hours may be required.

Proactively manage executive's complex calendar with attention to accuracy, detail, and allocation of time to promote productivity and recognize the need to reprioritize as appropriate.

Travel coordination, domestic and international. Create detailed travel itineraries and coordinate with in-house travel agents to ensure smooth transitions between time zones; manage international travel processes including passport, visas, and any other applicable documentation.

Organize and manage meetings (may include setting agendas and driving follow-up of action items), off-sites, and team-based social events, with associated budgets and logistics.

Process expense reports and invoices as needed.

Act as liaison between the Senior Leaders, their directs, and associated teams.

Work in partnership with org leaders, functional business partners (e.g., Finance, HR) and other EAs to provide seamless support to the Senior Leaders and their teams.

Understand the business priorities and identify process improvements to create efficiency and scale for the Senior Leaders and their leadership teams.

Tracking and driving completion of key deliverables and follow-up on outstanding items.

Successfully complete critical aspects of deliverables with a hands-on approach, including drafting various documents and correspondence, and other tasks that facilitate the Senior Leaders ability to effectively lead their teams.

Support annual operational planning process, business planning and performance review cycles.

A day in the life

Working in a highly ambiguous environment, you will complete tasks and projects quickly and with little to no guidance, and take effective action without having to know the total picture. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. You will understand business priorities, demonstrate the ability to proactively anticipate needs, and drive improvements to build capacity for the leaders and their teams. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth.

About the team

Diverse Experiences

Amazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job

description, we encourage candidates to apply. If your career is just starting, hasnt followed a traditional path, or

includes alternative experiences, dont let it stop you from applying.

Why AWS

Amazon Web Services (AWS) is the worlds most comprehensive and broadly adopted cloud platform. We pioneered

cloud computing and never stopped innovating thats why customers from the most successful startups to Global 500

companies trust our robust suite of products and services to power their businesses.

Work/Life Balance

We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is

why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home,

theres nothing we cant achieve in the cloud.

Inclusive Team Culture

Here at AWS, its in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion

that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations

on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences, inspire us to never stop embracing our

uniqueness.

Mentorship and Career Growth

Were continuously raising our performance bar as we strive to become Earths Best Employer. Thats why youll find

endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-

rounded professional.

Basic Qualifications

- 5+ years of senior level leadership support, or 3+ years of Amazon experience

- High school or equivalent diploma

- Experience with Microsoft Office products and applications

Preferred Qualifications

- Experience leading process improvements

- Experience in a fast-paced, high-tech company

- Experience designing processes to maximize efficiency

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.