Executive Assistant, EVP of League Sports Job at Fellowship of Christian Athlete

The Executive Assistant to EVP of League Sports provides high level administrative support and will focus on enhancing the effectiveness of the EVP. The Executive Assistant bridges relationships with FCA's executive teams, Support Center staff, Sport Pillar staff, FCA's field staff and Trustees.

MINISTERIAL DUTIES

These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship.

• Agree with, and abide by, FCA's Christian Community Statement.
• Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA.
• Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others.
• Connect to and participate in a local church through worship and weekly involvement.
• Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times.

• Work closely with the EVP of League Sports as a visionary that can see the big picture; Willing to confidently provide the necessary support to bring the vision to fulfillment.
• Respond to and resolve high level inquiries and questions.
• Screen telephone calls and incoming correspondence.
• Promote teamwork and cooperation within the executive offices and the organizational pillars.
• Keep all Sport Pillar projects visible and update the status of their progress.

• Provide secretarial and clerical assistance to designated staff members.
• Responsible for PowerPoint/document creation.
• Process invoices for payment and track department expenditures.
• Generate and review pertinent FCA Sports and FCA reports with EVP of League Sports.

• Prepare agendas and schedules for meetings requested by the EVP of League Sports or meetings requested of him.
• Coordinate and schedule travel, meetings, and appointments.
• Efficiently manage the travel calendar of the EVP of League Sports by ensuring adequate flight time, hotel reservations, prepare itinerary, pre- checking/boarding pass, etc.
• Administer and document virtual meetings (schedule, record, control permissions, share screen/audio).
• Maintain calendar of staff activities and key events.

• Track action items committed to in meetings using Microsoft Planner and Word for all projects/ lead by the EVP of League Sports.
• Review meeting notes to compile all action items from all meetings assigned to the EVP of League Sports and keep them up to date.
• Keep important files from all meetings updated and organized.

• Process and organize emails for the EVP of League Sports and indicate priority of emails in his inbox.
• Prepare draft emails, when possible, for the EVP of League Sports to edit and send.
• Scan and extract valuable information communicated via email.

• Professionalism: Proper use of English, grammar, spelling, punctuation, and vocabulary necessary to perform duties required.
• Ability to type accurately from a clear copy at 50 words per minute.
• Zoom proficient.
• Self-starter with excellent planning and organization skills including files (both digital and physical).
• Proficient knowledge Microsoft Office programs including Word, Excel, PowerPoint, Teams, Planner and Outlook required.
• Ability to communicate clearly and concisely, both verbally and in writing, to a wide variety of people.
• Must have basic problem-solving skills.
• Ability to initiate tasks and projects with minimal general instruction; Stay on task; Self-manage workloads and complete assignments in a timely manner.
• Maintain effective work relations with those encountered in the course of employment.

• 3-5 years' experience in an administrative or executive assistant role preferred.
• Associate or bachelor's degree in the related field preferred.