Executive Assistant to Chief Procurement Officer Job at Western Digital Capital

Executive Assistant to Chief Procurement Officer Full-time Job Type (exemption status): Non-Exempt position Salary Range: 89,165.00-126,300.00 Business Function: Administration At Western Digital, we are on a mission to unlock the potential of data so people, companies and organizations everywhere can create what’s next. To fulfill our vision, we are always on the lookout for potential team members who share our passion for solving problems to empower others. The Executive Assistant will serve as an essential partner to our leadership team. You’ll support and assist the VP and Chief Procurement Officer, managing everything from email, calendar, spreadsheets, onboarding and travel arrangements to running special projects over time. This highly organized, endlessly resourceful person will ensure the team operates at its best, ensuring nothing falls through the cracks. ESSENTIAL DUTIES AND RESPONSIBILITIES: Extensive calendar management, including prioritizing and arranging meetings, workshops, appointments and conferences in the US Coordinate complex logistics for travel by developing itineraries, booking domestic and international flights, arranging transportation and accommodation. Process Passports and Visas Provide vacation coverage for other EAs as needed Coordination of staff activities such as regular one-on-ones, staff and all hands meetings, including capture and tracking of action items and follow-ups. Planning and coordination of offsite events Manage a wide range of administrative and executive related tasks, including drafting routine correspondence and organizing/maintaining electronic files, updating distribution lists, onboarding new hires, creating/updating organizational charts, expense approvals, creating PR/PO and coordinate AV and IT requirements for video conference Reconcile expenses in a timely manner adhering to WD’s global expense policies Anticipate needs and identify problems proactively, looking around corners for solutions and using existing resources in problem-solving Assist with formatting, editing and consolidation of presentations and other office documents Interact regularly and build relationships with executives and colleagues across various teams Ability to take initiative and work independently, but take direction with positive attitude REQUIRED: Bachelor’s Degree (or equivalent work experience required) and 5+ years of experience as an assistant supporting VP-level executives Proficient with PC/Mac and Microsoft Office applications (Word, PowerPoint, Excel, Outlook and Teams) Ability to work in Milpitas and San Jose offices as needed SKILLS: Proactive and energetic handling multi-priority complex issues with poise and grace Excellent written and oral communication skills Highly organized and detail-oriented Ability to multi-task, work independently and as part of a team Outstanding track record of performance Passionate, kind, inclusive, and ethically minded Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion, sex, gender, age, national origin, sexual orientation, medical condition, marital status, physical disability, mental disability, genetic information, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual based on these characteristics. Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution. #J-18808-Ljbffr