Office Coordinator Executive Assistant Job at Avery Partners in Alpharetta

Job Description

Client seeks Office Coordinator Executive Assistant for a Counter top Remodel and Construction Company in Alpharetta.

Schedule: Fulltime hours, Monday through Friday 8 am to 5pm with a lunch from 12-1 pm

Executive Assistant Responsibilities include:
•    Answering the phone
•    Organizing and creating customer, employee, and vendor files
•    Data entry of accounts payables
•    Data entry of accounts receivables
•    Invoicing and credits
•    Contacting and processing payments from clients
•    Ordering all materials for jobs
•    Ordering all tools for shop and jobs
•    Ordering all material for office
•    Receiving of orders when they come to the shop and mark/tag them for each job
•    Ordering of samples for clients
•    Staying up to date on current pricing from vendors
•    Keeping up with showroom items
•    Schedule of the utilities at shop
•    Organizing pick up and deliveries of materials
•    Understanding of work schedule, make sure that we have all information we need before job starts, and notifying the clients. Get all of the information to crews
•    Follow up with clients/vendors (thank you cards, confirmation of deliveries…)
•    Keep track of expenses
•    Handling of petty cash
•    Bank deposits
•    Deliver paperwork to client