Executive Secretaries and Administrative Assistants Job at Robert Half in Bingha

We are offering a long-term contract employment opportunity for an Executive Secretary and Administrative Assistant in Binghamton, New York. In this role, you will be tasked with a range of clerical and administrative duties in a corporate setting.

Responsibilities
• Ensuring smooth communication with courts and mental health facilities for hearings and appearances.
• Processing and managing files that come into the office.
• Managing secretarial duties for AAGs which includes typing, copying, and entering data into NYMatters.
• Handling and directing inbound calls as required.
• Assisting with AAGIC's administrative tasks.
• Coordinating the service of papers.
• Stepping in to cover for other administrative staff during their absence.• Proficient in answering inbound calls, handling customer inquiries with professionalism and efficiency
• Ability to review and assess important documents, ensuring accuracy and relevance
• Excellent typing skills, with an emphasis on speed and accuracy
• Experience in facility management, with the ability to coordinate and oversee office maintenance
• Familiarity with C-Suite level communication, capable of liaising with high-level executives on a regular basis
• Experience in preparing for and managing hearings, including scheduling, document preparation, and follow-up tasks
• Skilled in copying and document management, ensuring all necessary paperwork is accurately duplicated and properly stored
• Knowledge of corporate secretarial functions, including regulatory compliance, corporate governance, and record keeping.