EXECUTIVE ASSISTANT FOR MEDICAL SUPPLY UNIT Job at City of New York in New York

Job Description

City of New York employees please include your employee reference number on your cover letter and resume.

This position is open only to FDNY employees serving in the permanent civil service title of Principal Administrative Associate

The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States and universally is recognized as the world's busiest and most highly skilled emergency response agency. The Department's main goal is to provide fire protection, emergency medical care, and other critical public safety services to residents and visitors in the five boroughs. FDNY members are sworn to serve and protect life and property and the Department works to continually educate the public in fire, life safety and disaster preparedness, along with enforcing public safety codes. Since its inception in 1865, FDNY has helped lead efforts to make New York the safest big city in the nation. This accomplishment requires a steadfast and daily commitment to maintaining the Department's core values.

The Fire Department, City of New York (FDNY), seeks a full-time Executive Assistant in the Medical Supply Unit of the Bureau of Logistics. Reporting directly to the Medical Supply Unit Warehouse Manager, the successful candidates responsibilities include but are not limited to: field order entries and verification into the MSU Enterprise Asset Management (EAM) system; maintain the Material Safety Data Sheets as required for stored items or used throughout the warehouse; answer phones and troubleshoot issues with field units; order office supplies and equipment as needed; update EAM database with current prices, vendors and contract information; may prepare purchase orders, justifications, bids and necessary documentation needed for procurement; research and maintain latest specifications on all medical and decontamination supplies; track all purchase orders as well as following up with vendors to ensure prompt receipt of medical supplies; prepare reports on budgetary matters and maintain updated information at all times; verify and monitor employee payroll records and entries into Citytime; update and maintain employee records, files and warehouse forms; and liaison for unit in troubleshooting office equipment (fax, copier, printers, computers).

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.