Executive Assistant to CEO (with office management experience) Job at Nanobiosym

Nanobiosym is an innovative nanotechnology company in Cambridge, MA that is developing point-of-care diagnostics to address a broad range of diseases. Nanobiosym was founded by an MIT/Harvard alum to work at the interface of physics, nanotechnology, and biomedicine.

This hypergrowth company allows for unique career opportunities with strong long-term incentives. Nanobiosym is currently seeking rock-star candidates to play an integral supporting role in the company's scale up.

In this position, you will be responsible for a wide range of office, accounting, bookkeeping, administrative, purchasing, vendor management and operational tasks.

You are a hands-on, self-motivated, smart and emotionally intelligent individual who thrives in a dynamic workplace. You are highly organized, analytical, and possess strong business judgment and the communication skills needed to interact with a variety of people, both inside and outside of the company.

DUTIES

• Perform a wide array of administrative, operations, accounting/finance and office management tasks
• Handle a large volume of communications including answering, screening and re-directing calls, and taking messages
• Required to handle accounting, purchase orders, payables, budgets, expense reports, and vendor management
• Implement and enforce HR/operational and accounting policies and procedures, including on-boarding, benefits management, contract negotiations, and administration
• Take the lead on sourcing outstanding candidates, tracking applicants, managing a pipeline, and building and maintaining an effective team
• Able to wear many hats, switching priorities and focus as needed
• Work with and manage highly sensitive and confidential information with discretion
• Anticipate needs of the organization and address them in a resourceful manner
• Support the CEO with coordination of communications, agenda planning, and logistics, and follow up on action items, as needed on a daily basis
• Help to implement and policies and procedures.

QUALIFICATIONS

• Minimum of 10+ years of operations, office management, accounting, and administrative experience
• Bachelor's Degree. Graduate degree preferred, but not required
• Working knowledge of state and federal employment law
• Experience in a startup environment is preferred
• Willingness to work hard and take direction and also anticipate problems and their solutions without explicit guidance
• Highly developed verbal and written communication skills, with a demonstrated ability to compose correspondence and content materials
• Responsive and proactive, with the ability to work well under tight deadlines and to respond to rapidly changing demands
• Strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Personal Qualities:

• You resonate with Nanobiosym's mission
• You are results and deadline driven, and work well under high pressure situations
• You are comfortable with working long hours
• You are resourceful, flexible, tactful, and persistent
• You have positive energy, a sense of humor, and a can-do attitude
• You have a strong work ethic and love working in an entrepreneurial environment
• You have high ethical standards, are highly trustworthy and loyal
• You are comfortable dealing with and handling highly confidential information
• You are required to work onsite for this position