Pasona NA is hiring: Executive Assistant - Japanese Bilingual Job Num: 55849 in

Executive Assistant - Japanese Bilingual -55849 Job Num: 55849
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Job Description

Position: Executive Assistant - Japanese Bilingual

Location: Waller, TX (Onsite)

Hourly Rate: $26-39.5/HR (DOE)

Hours: 8am - 5pm

FMLA: Non-Exempt

Report To: Director, VPor SVP (At times possibly CEO/CFO)

*Must be fluent in Japanese and English

*6-8 years of Administrative/Executive Support experience

*High proficiency in Word, Excel and PowerPoint required

Responsibilities:

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Answer and direct calls to appropriate executives and parties and take messages when needed.
• Greet visitors.
• Open, sort, and distribute correspondence, including email, faxes, and snail mail.
• Read and analyze submissions, letters, agendas, memos and determining significance; forward appropriate personnel in a timely and efficient manner.
• Prepare reports, collect and analyze information and prepare presentations.
• Develop and utilize historical information.
• Record meeting discussions and provide minutes.
• Maintain inventory of office supplies and anticipate office supply needs; place orders when necessary.
• Ensure operation of office equipment, order maintenance when necessary.
• Proficient in Access, MS Word, Excel, Outlook.
• Coordinate finances and assist with budget preparation.
• Train clerical staff in policies and procedures and arrange for the set-up of new computers for new employees.
• Prepare executive responses to routine memos, letters, or correspondence.
• Provide clerical and general office support to other offices.
• Delegate tasks and responsibilities to other staff members when appropriate.
• Interact with customers when appropriate and problem solve any issues they might have.
• Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.
• Perform additional duties as required.

Nature & Scope:

• Applies practical knowledge of job area typically obtained through advanced education and work experience
• Encouraged to seek continuous improvements
• Performs a range of mainly straightforward assignments
• Works independently with general supervision
• Problems faced are difficult but not typically complex

Knowledge & Skills:

• Possess a strong work ethic - polished/poised and resourceful.
• Strong relationship building and interpersonal skills.
• Exceptional written and verbal communication skills.
• High proficiency in Word, Excel and PowerPoint required.
• Tremendous attention to detail.
• Possess the ability to interact professionally with internal and external personnel throughout the Company.
• Exhibit an excellent sense of discretion regarding highly sensitive and confidential information.
• Possess the ability to learn quickly, work independently and prioritize multiple tasks in a deadline driven environment.

Experience:

• 6-8 years administrative support

Education/Certification:

• High school diploma or GED equivalent.
• Associate's degree in business / related field is preferred.
• Must be fluent (written and verbal) in Japanese and English

To apply please email your resume to kkitai@pasona.com

Job Details

City: Waller
State: TX
Job Type: Permanent Job
Salary High: 82000.00
Salary Low: 55000.00
Languages: English;Japanese
Hours of Operation: 8am - 5pm
Benefits: Health Ins;Dental Ins;Vision Ins;401K;Life Ins;Long-term Disability;Bonus;Paid Time Off;Short-term Disability;Flexible Spending Accounts

Contact Information

Job Owner: Kay Kitai
Job Owner Email : kkitai@pasona.com