Personal and Executive Assistant to CEO Job at Friendly Franchisees Corporation

Overview
Friendly Franchisees, a rapidly growing, privately-owned company in the restaurant and real estate industries, is seeking a highly capable Personal and Executive Assistant to support our CEO and his son. This role combines personal assistance with executive-level administrative skills and is critical to ensuring the smooth operation of their professional and personal lives. The ideal candidate will be highly organized, discreet, and adaptable, with up to 5 years of experience in a similar role.

Key Responsibilities

Personal and Administrative Support

• Manage and coordinate all personal tasks for the CEO and his son, including scheduling appointments, family events, errands, and travel plans.
• Handle personal errands, reservations, and family-related tasks efficiently.
• Manage calendars, including scheduling professional and personal meetings, appointments and travel arrangements.
• Screen and prioritize communications, including emails and calls, ensuring timely responses.
• Prepare and organize documents, presentations, and correspondence as needed.

Travel Coordination

• Arrange complex travel itineraries for both personal and professional needs, including flights, accommodations, and ground transportation.
• Prepare detailed travel plans and manage expense reporting for timely reimbursements.

Operational Management

• Coordinate with internal teams and external contacts to manage the CEO's professional and personal tasks seamlessly.
• Oversee the execution of personal projects and household related tasks for the CEO and his son, ensuring timelines and objectives are met.
• Assist in managing property or household-related tasks including maintenance, vendor, coordination, and payments.

Confidentiality and Availability

• Maintain strict confidentiality in all matters related to the CEO and his family.
• Be available 24/7 to address any urgent personal or professional needs.

Meeting and Event Coordination

• Plan and coordinate meetings, conferences, and events for both personal and professional needs.
• Prepare meeting materials and attend meetings as needed, taking minutes and ensuring follow-up on action items.

Skills and Qualifications

• Education: Bachelor's degree preferred but not required.
• Experience: 3-5 years in a similar role, providing personal and executive-level support.

Skills and Qualifications

• 3-5 years in a similar role, providing personal and executive-level support.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite and other productivity tools.
• Ability to multitask and handle competing priorities in a fast-paced environment.
• High level of discretion, confidentiality, and professionalism.

Work Setting

• Location: Newport Coast Drive, CA / La Palma, CA, based on management requirements.
• Schedule: Full-time, with extended hours and weekend availability as needed.

Compensation

• Salary: $200,000 - $250,000 per year, commensurate with experience.

Equal Employment Opportunity (EEO) Statement
Friendly Franchisees is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.