Mistral AI
Office Manager - Palo Alto
Mistral AI, Palo Alto, California, United States, 94306
Role Summary
As our Office manager based in Palo Alto, you will be in charge of managing our Palo Alto office. You will report directly to our Head of People and will work closely with people from various teams.
Key Responsibilities
Maintain and develop a nice and friendly work atmosphere for all Mistralers
Ensure our Palo Alto office is up and running Act as the go-to person for all questions related to the office Collaborate with workplace owners and HR teams to maintain and implement office policies and processes Develop our culture through the organization of activities, meetings, and other community events
Deal with internal and external stakeholders
Suppliers: food provider, maintenance, cleaning, access IT: laptops, equipment, hardware Visitors: welcoming, mails, deliveries Serve as the onsite point of contact for maintenance visits, shipping, mailing, deliveries, and inventory management Partner cross-functionally with IT, Recruiting, Employee Experience, and Executive Assistants to drive other internal initiatives
HR admin initiatives
Coordinate onboarding and offboarding Answer local HR administrative questions Manage and update local benefits Handle visa requirements
Experience and Skills Proven experience as the key Office Manager in a start-up (4+ years) Excellent organizational skills and attention to detail Strong communication and interpersonal skills Proficiency in Google Workspace or ticketing systems supporting employee requests You're an amazing fit if you: Have a service mindset Are able to multitask and prioritize effectively Keep discretion and professionalism when handling confidential information Have a positive attitude and strong work ethic Have a passion for building and maintaining a community within the office space Thrive in a fast-paced workplace environment Have excellent written and verbal communication skills Have extraordinary organizational and time management skills About Mistral At Mistral AI, our mission is to make AI ubiquitous and open. We are passionate about bridging the gap between technology and businesses of all sizes. We are a leading innovator in the field of open-source large language models. Our advanced LLM solutions can be seamlessly deployed on any cloud, allowing for optimized integration and robust performance. Developers are using our API via la Plateforme to build incredible AI-first applications powered by our models that can understand and generate natural language text and code. We are multilingual at our core. We released le Chat, as a demonstrator of our models. We are a tight-knit, nimble team dedicated to bringing our cutting-edge AI technology to the world. Our teams are distributed between France, UK and USA. We are creative, low-ego, team-spirited, and have been passionate about AI for years. We hire people who thrive in competitive environments, because they find them more fun to work in. We hire passionate women and men from all over the world.
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Ensure our Palo Alto office is up and running Act as the go-to person for all questions related to the office Collaborate with workplace owners and HR teams to maintain and implement office policies and processes Develop our culture through the organization of activities, meetings, and other community events
Deal with internal and external stakeholders
Suppliers: food provider, maintenance, cleaning, access IT: laptops, equipment, hardware Visitors: welcoming, mails, deliveries Serve as the onsite point of contact for maintenance visits, shipping, mailing, deliveries, and inventory management Partner cross-functionally with IT, Recruiting, Employee Experience, and Executive Assistants to drive other internal initiatives
HR admin initiatives
Coordinate onboarding and offboarding Answer local HR administrative questions Manage and update local benefits Handle visa requirements
Experience and Skills Proven experience as the key Office Manager in a start-up (4+ years) Excellent organizational skills and attention to detail Strong communication and interpersonal skills Proficiency in Google Workspace or ticketing systems supporting employee requests You're an amazing fit if you: Have a service mindset Are able to multitask and prioritize effectively Keep discretion and professionalism when handling confidential information Have a positive attitude and strong work ethic Have a passion for building and maintaining a community within the office space Thrive in a fast-paced workplace environment Have excellent written and verbal communication skills Have extraordinary organizational and time management skills About Mistral At Mistral AI, our mission is to make AI ubiquitous and open. We are passionate about bridging the gap between technology and businesses of all sizes. We are a leading innovator in the field of open-source large language models. Our advanced LLM solutions can be seamlessly deployed on any cloud, allowing for optimized integration and robust performance. Developers are using our API via la Plateforme to build incredible AI-first applications powered by our models that can understand and generate natural language text and code. We are multilingual at our core. We released le Chat, as a demonstrator of our models. We are a tight-knit, nimble team dedicated to bringing our cutting-edge AI technology to the world. Our teams are distributed between France, UK and USA. We are creative, low-ego, team-spirited, and have been passionate about AI for years. We hire people who thrive in competitive environments, because they find them more fun to work in. We hire passionate women and men from all over the world.
#J-18808-Ljbffr