Massachusetts General Hospital(MGH)
Project Coordinator
Massachusetts General Hospital(MGH), Boston, Massachusetts, us, 02298
GENERAL SUMMARY/ OVERVIEW STATEMENT:
The AIDS Clinical Trials Group/Advancing Clinical Therapeutics Globally (ACTG) is an NIH-funded network that plays a pivotal role in conducting clinical trials in the US and around the world to improve the care of people with HIV. The ACTG has done ground-breaking work over several decades and continues to be the largest clinical trials network in the world devoted to advancing HIV treatment. Current areas that the network focuses on include: 1) developing new HIV medications; 2) improving treatment of conditions that are common in people with HIV; 3) discovering new therapies for viral hepatitis, including hepatitis B; 4) advancing tuberculosis treatment and prevention; 5) treating emerging infections, such as Covid-19 and mpox; 6) reducing HIV reservoirs to achieve a cure for HIV.
Investigators at Mass General Brigham have been leaders in the ACTG for many decades. Most recently, Dr. Rajesh Gandhi, the site leader of the Massachusetts General Hospital (MGH) ACTG Clinical Research Site, has been selected to be Vice-Chair of the international ACTG network.
Our team seeks mission-driven, intellectually curious, interactive, detail-oriented, and flexible members to serve as a Project Coordinator.
The successful candidate will provide administrative support to Rajesh Gandhi, MD in his role as Vice Chair of the ACTG and in his role as PI and Co-Director of the Harvard University CFAR. This position requires an individual who is comfortable working across a range of activities from calendar management and coordination to travel arrangements to assistance with projects related to the work of a Vice Chair of a large international network of sites conducting therapeutic research in HIV and the work of a PI of a large Center for AIDS Research. The person in this role will coordinate administrative activities related to HIV studies in the ACTG as well as educational activities in the CFAR. These activities include, but are not limited to, working as central coordinator of manuscripts and presentations in development; maintaining version control and coordinating editing processes; assuring final signature of all authors; and coordinating other activities related to journal publication. Additional duties include literature searches, preparation of manuscripts, grant proposals, and other correspondence; creating graphs, tables, spreadsheets, and slide presentations. The person will also coordinate and schedule Dr. Gandhi’s meetings and appointments and travel arrangements. The person in this role will have a strong understanding and fluency in HIV related research, clinical trials, and general scientific and medical vocabulary or will have the ability to develop these skills. Other activities will include composing, editing and typing documents on handwritten copy utilizing correct grammar and any and all other duties assigned by ACTG Vice-Chair and CFAR PI.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
ACTG VICE CHAIR (VC)/Harvard University CFAR Principal Investigator (PI) COORDINATION
Schedule the VC’s and PI’s travel, meetings, conference calls, clinic time and other activities. Analyze and review the VC’s/PI’s schedule to assure that there are no unanticipated double bookings, adequate travel time between appointments is allowed and make determinations which scheduled events can be cancelled or deferred or re-prioritized to better suit the VC’s/PI’s schedule. Schedule and book VC’s/PI’s travel including booking air travel, accommodations, ground transportation accommodating preferences and per MGH, federal and other sponsored grant requirements for reimbursements. Develop detailed itineraries for all travel which include all details of each trip from the initial ground transportation, flight specifics, meeting specifics, agendas of each meeting, contact phone numbers, hotel information and any other relevant information. Process all of the VC’s/PI’s travel and other reimbursements in coordination with the fund manager(s) as well as outside agencies that may be paying for part or all of the travel. Learn and understand the roles of all the committees, organizations, units, clinical sites and others involved in the complex international ACTG Network. Assist the VC in his role in coordinating the activities of the group. Coordinate activities with ACTG Chair and other ACTG Investigators including scheduling conference call meetings, ACTG meetings at non-ACTG national meetings and other coordination. Assist in the organization of CFAR administrative, program, and scientific meetings and seminars, including coordination of CFAR meeting logistics such as scheduling, communication with participants and stakeholders, developing meeting materials and evaluations. Provide event staffing as needed. Assist the CFAR Administrative Team with the promotion of HU CFAR events including the creation of social media announcements. Analyze incoming and outgoing activities, correspondence or actions for the VC and make a determination if the item at hand relates to his role as Network Vice Chair or other roles and route information to appropriate people/location. Develop understanding of the HIV specific scientific and research agenda of the VC in order to facilitate communication with collaborators, committees, authors, visiting guests and others. Other duties related to the ACTG Vice Chair and CFAR PI activities as assigned by the Vice-Chair/CFAR PI. Coordinate, organize and support CFAR training activities, including the HIV Online Provider Education (HOPE) webinar, CFAR Research in Progress conferences, and MGH-based educational conferences and activities.
CLERICAL/MANUSCRIPT COORDINATION/Research support
Type, proofread, photocopy, and edit research manuscripts, proposals, correspondence, and statistical tables, based on drafts provided by the Vice Chair/PI. Correct spelling, punctuation, and grammatical errors on all drafts. Become familiar with and understand the HIV specific scientific, laboratory, and medical terminology in order to be conversant with authors on publications about specific issues in manuscripts and in other documents. Edit manuscripts and develop bibliographies that are consistent with the format required by journals or granting agency style and format. Submit completed manuscripts to journals, coordinate response to reviewers if indicated and collect all signature for final publication. Prepare PowerPoint slides using basic provided information and template and create conference quality slides ready for presentation. Maintain and organize administrative paper files. Maintain computer files, archives and back-ups, as well as assist in the organizational maintenance of the ACTG shared computer hard drive. Prepare travel vouchers and a variety of reimbursement forms for Dr. Gandhi. Arrange staff and professional meetings locally; coordinate local conferences/speaking engagements; reserve rooms; order audio-visual equipment and other aids. Arrange for catered meetings and arrange honorarium for speakers. Other duties as assigned by the VC/PI.
SKILLS & COMPETENCIES REQUIRED: Skill in editing for spelling, punctuation and grammar. Ability to recognize, spell and use technical and medical terminology appropriately. Ability to use journal and granting agency style guidelines to prepare manuscripts, proposals and bibliographies. Typing skills sufficient to quickly and accurately prepare documents. Skill in proofreading typed material and all written works. Skill in preparing bibliographies and CVs directly from search materials. Knowledge of standard abbreviations for medical journal titles and demonstrated ability to use reference sources to find/check unusual abbreviations. Proficiency in reference management software EndNote or Reference Manager preferred. Knowledge of or ability to learn MGH policies and procedures on travel. Knowledge of or ability to learn federal and other sponsored funding policies and procedures. Excellent interpersonal skills. Good oral and written communication skills. Ability to perform duties and tasks independently with minimal supervision. Demonstrated ability to establish and maintain cooperative working relationships with other staff members and faculty. Superb attention to detail. Proficiency with standard office software (Microsoft Word, Excel, PowerPoint, Outlook as well as Internet applications) as well as ability to learn new computer applications. EDUCATION: Bachelors’ degree required. Master’s degree preferred. Previous leadership experience in a progressively responsible position with experience in managing clinical research study implementation preferred. EXPERIENCE: Minimum of 3-5 years’ related experience in a medical practice or academic setting. Thorough knowledge of office systems including MS Office, Outlook/Calendar Management, Zoom, Teams, Word, Excel, Power Point, Tableau, RedCap. WORKING CONDITIONS: Duties will be carried out in a typical office environment. The person in this role must be available for early and late meetings and flexible to meet frequent deadlines. The information contained in this document is intended to describe the general contents and requirements of work being performed by people assigned to this classification. It is not intended to be construed as an exhaustive statement of all duties, responsibilities or skills of individuals so classified. EEO Statement: MGH is an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. Primary Location:
MA-Boston-MGH Main Campus Work Locations:
MGH Main Campus 55 Fruit Street Boston 02114 Job:
Professional/Managerial Organization:
Massachusetts General Hospital(MGH) Schedule:
Full-time Standard Hours:
40 Shift:
Day Job Employee Status:
Regular Recruiting Department:
MGH Infectious Disease Job Posting:
Nov 13, 2024
#J-18808-Ljbffr
Schedule the VC’s and PI’s travel, meetings, conference calls, clinic time and other activities. Analyze and review the VC’s/PI’s schedule to assure that there are no unanticipated double bookings, adequate travel time between appointments is allowed and make determinations which scheduled events can be cancelled or deferred or re-prioritized to better suit the VC’s/PI’s schedule. Schedule and book VC’s/PI’s travel including booking air travel, accommodations, ground transportation accommodating preferences and per MGH, federal and other sponsored grant requirements for reimbursements. Develop detailed itineraries for all travel which include all details of each trip from the initial ground transportation, flight specifics, meeting specifics, agendas of each meeting, contact phone numbers, hotel information and any other relevant information. Process all of the VC’s/PI’s travel and other reimbursements in coordination with the fund manager(s) as well as outside agencies that may be paying for part or all of the travel. Learn and understand the roles of all the committees, organizations, units, clinical sites and others involved in the complex international ACTG Network. Assist the VC in his role in coordinating the activities of the group. Coordinate activities with ACTG Chair and other ACTG Investigators including scheduling conference call meetings, ACTG meetings at non-ACTG national meetings and other coordination. Assist in the organization of CFAR administrative, program, and scientific meetings and seminars, including coordination of CFAR meeting logistics such as scheduling, communication with participants and stakeholders, developing meeting materials and evaluations. Provide event staffing as needed. Assist the CFAR Administrative Team with the promotion of HU CFAR events including the creation of social media announcements. Analyze incoming and outgoing activities, correspondence or actions for the VC and make a determination if the item at hand relates to his role as Network Vice Chair or other roles and route information to appropriate people/location. Develop understanding of the HIV specific scientific and research agenda of the VC in order to facilitate communication with collaborators, committees, authors, visiting guests and others. Other duties related to the ACTG Vice Chair and CFAR PI activities as assigned by the Vice-Chair/CFAR PI. Coordinate, organize and support CFAR training activities, including the HIV Online Provider Education (HOPE) webinar, CFAR Research in Progress conferences, and MGH-based educational conferences and activities.
CLERICAL/MANUSCRIPT COORDINATION/Research support
Type, proofread, photocopy, and edit research manuscripts, proposals, correspondence, and statistical tables, based on drafts provided by the Vice Chair/PI. Correct spelling, punctuation, and grammatical errors on all drafts. Become familiar with and understand the HIV specific scientific, laboratory, and medical terminology in order to be conversant with authors on publications about specific issues in manuscripts and in other documents. Edit manuscripts and develop bibliographies that are consistent with the format required by journals or granting agency style and format. Submit completed manuscripts to journals, coordinate response to reviewers if indicated and collect all signature for final publication. Prepare PowerPoint slides using basic provided information and template and create conference quality slides ready for presentation. Maintain and organize administrative paper files. Maintain computer files, archives and back-ups, as well as assist in the organizational maintenance of the ACTG shared computer hard drive. Prepare travel vouchers and a variety of reimbursement forms for Dr. Gandhi. Arrange staff and professional meetings locally; coordinate local conferences/speaking engagements; reserve rooms; order audio-visual equipment and other aids. Arrange for catered meetings and arrange honorarium for speakers. Other duties as assigned by the VC/PI.
SKILLS & COMPETENCIES REQUIRED: Skill in editing for spelling, punctuation and grammar. Ability to recognize, spell and use technical and medical terminology appropriately. Ability to use journal and granting agency style guidelines to prepare manuscripts, proposals and bibliographies. Typing skills sufficient to quickly and accurately prepare documents. Skill in proofreading typed material and all written works. Skill in preparing bibliographies and CVs directly from search materials. Knowledge of standard abbreviations for medical journal titles and demonstrated ability to use reference sources to find/check unusual abbreviations. Proficiency in reference management software EndNote or Reference Manager preferred. Knowledge of or ability to learn MGH policies and procedures on travel. Knowledge of or ability to learn federal and other sponsored funding policies and procedures. Excellent interpersonal skills. Good oral and written communication skills. Ability to perform duties and tasks independently with minimal supervision. Demonstrated ability to establish and maintain cooperative working relationships with other staff members and faculty. Superb attention to detail. Proficiency with standard office software (Microsoft Word, Excel, PowerPoint, Outlook as well as Internet applications) as well as ability to learn new computer applications. EDUCATION: Bachelors’ degree required. Master’s degree preferred. Previous leadership experience in a progressively responsible position with experience in managing clinical research study implementation preferred. EXPERIENCE: Minimum of 3-5 years’ related experience in a medical practice or academic setting. Thorough knowledge of office systems including MS Office, Outlook/Calendar Management, Zoom, Teams, Word, Excel, Power Point, Tableau, RedCap. WORKING CONDITIONS: Duties will be carried out in a typical office environment. The person in this role must be available for early and late meetings and flexible to meet frequent deadlines. The information contained in this document is intended to describe the general contents and requirements of work being performed by people assigned to this classification. It is not intended to be construed as an exhaustive statement of all duties, responsibilities or skills of individuals so classified. EEO Statement: MGH is an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. Primary Location:
MA-Boston-MGH Main Campus Work Locations:
MGH Main Campus 55 Fruit Street Boston 02114 Job:
Professional/Managerial Organization:
Massachusetts General Hospital(MGH) Schedule:
Full-time Standard Hours:
40 Shift:
Day Job Employee Status:
Regular Recruiting Department:
MGH Infectious Disease Job Posting:
Nov 13, 2024
#J-18808-Ljbffr