Senior Administrative Assistant Job at The MITRE Corporation in Mc Lean

Why choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both. That's because MITRE people are committed to tackling our nation's toughest challenges—and we're committed to the long-term well-being of our employees. MITRE is different from most technology companies. We are a not-for-profit corporation chartered to work for the public interest, with no commercial conflicts to influence what we do. The R&D centers we operate for the government create lasting impact in fields as diverse as cybersecurity, healthcare, aviation, defense, and enterprise transformation. We're making a difference every day—working for a safer, healthier, and more secure nation and world. Our workplace reflects our values. We offer competitive benefits, exceptional professional development opportunities, and a culture of innovation that embraces diversity, inclusion, flexibility, collaboration, and career growth. If this sounds like the choice you want to make, then choose MITRE—and make a difference with us. The selected candidate will provide Administrative Assistant support for multiple Finance Directors at MITRE. The primary focus of this position is the efficient and proactive execution of all operational and administrative functions, while maintaining the highest level of personal and professional standards and conduct. This position is located in McLean, VA. The successful candidate should have demonstrated experience of providing high level administrative support to leadership personnel. Roles & Responsibilities: In this dynamic, fast-moving role, your key responsibilities will include: Managing the daily schedule for multiple Finance Directors, which requires the ability to prioritize requirements and demands Arranging for all travel in support of the Directors including preparing itineraries. Preparing and processing expense reports Planning, coordinating, and supporting a variety of meetings, presentations, and employee engagement events, including arranging for venue, catering, duplication of materials, audio-visual needs, etc. Attending meetings and recording notes and actions as needed Maintaining security of highly sensitive and confidential information Working in a collaborative atmosphere with the entire Finance Administration team, where vacations are coordinated, and coverage is secured as necessary Document coordination and content management; printing, copying, mailing, scanning Coordinating to obtain Senior Leader signatures and approvals on documents Scheduling interviews, arranging parking, and escorting visitors General office management responsibilities, such as ordering supplies, processing purchase orders or requisitions, monitoring budgets, etc. May take on ad hoc special project assignments Other duties as assigned Basic Qualifications: Typically requires a minimum of 2 - 4 years of related experience with a High School Diploma or equivalent in education, or 2 years’ experience and an Associate degree, or equivalent combination of education and related work experience. The successful candidate must have demonstrated experience supporting a senior executive, recent experience supporting equivalent executive level staff, or experience supporting a department in an administrative role. High level of poise, tact, and diplomacy in working closely, often under time pressure, with highly sensitive information, with a diverse group of executives, customers, managers, and support personnel. Ability to provide occasional out of normal business hour support. Superior interpersonal, written, and verbal communication skills. Ability to work collaboratively with others. Independent decision making, accuracy, and follow through on a broad range of administrative support tasks. Ability to effectively apply strong self-organization and time management skills, with considerable emphasis on self-initiation. Demonstrated proficiency with Microsoft PowerPoint, Word, and Excel. Strong capability with Microsoft Outlook. Strong organization skills with attention to detail. Ability to work independently while interacting with MITRE and government professional staff. Able to proactively assess situations and make decisions within broadly defined practices and procedures. Competence in the latest mobile, desktop, and VTC technologies (Microsoft Teams, Zoom, etc.). Ability to troubleshoot and resolve technical issues as they arise. Associate degree or equivalent. Preferred Qualifications: Bachelor’s Degree or equivalent. Experience with Microsoft Teams toolsets / apps. Experience with Concur travel and expense software. Experience supporting a CFO or Senior Executive in a Finance organization. Experience using SharePoint and updating department pages. Project Management experience: ability to develop plans, manage deadlines, and mitigate risks. This requisition requires the candidate to have a minimum of the following clearance(s): This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s): Work Location Type: Onsite MITRE is proud to be an equal opportunity employer. MITRE recruits, employs, trains, compensates, and promotes regardless of age; ancestry; color; family medical or genetic information; gender identity and expression; marital, military, or veteran status; national and ethnic origin; physical or mental disability; political affiliation; pregnancy; race; religion; sex; sexual orientation; and any other protected characteristics. For further information please visit the Equal Employment Opportunity Commission website EEO is the Law Poster (https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRights_10_20.pdf) and Pay Transparency (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf) . 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