Controller Accounting Manager Job at Art of Dental Marketing in Overland Park

Summary: Ensures the smooth and efficient operations of the Finance and Administrative areas of the company. The Controller is responsible for the accurate and timely reporting of the business and financial position of the company. This includes maintenance of appropriate systems for internal control and external reports of the results. Manages a variety of general office activities and accounting functions by performing the following duties personally or through subordinate supervisors.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following; other duties may be assigned.

• The controller's basic function is to provide accurate and timely financial reports to management.

• Provides the necessary planning, organization, direction, and coordination of the financial department of the company.

• Ensures that the policies and procedures of the company are carried out in a manner consistent with the goals and objectives as set forth by the Chief Operating Officer.

• Responsible for the maintenance, in good order, of all financial records and other files assigned to this function and the safekeeping of all company records.

• Maintains direct contact with the outside accounting firm with regard to the preparation and maintenance of business financial data and governmental reports and forms.

• Coordinates and is responsible for the forecasts and budget information (with inputs from the management team), and in presenting the final annual budget which will meet or exceed the plans and goals of the company to the Chief Operating Officer.

• Keeps the Chief Operating Officer informed in a timely manner on the financial and administration issues and functions of the company.

DUTIES AND TASKS

• Assist with the corporate strategic planning for the company and completes a budget to support that it meets the company's mission and goals while making full use of the company's assets in achieving budgeted earnings and sales.

• In conjunction with the Chief Operating Officer and with input from the other managers, prepare a corporate budget prior to the end of each fiscal year. Maintain a reporting system to top management indication each month's actual figures compared to budgeted amounts.

• Implement the approved budget in the department, monitor its achievements and take corrective action as required to meet goals.

• Provides on-going support in accounting and expertise for all management personnel, assisting them in establishing goals, objectives, policies, and procedures for their functions.

• Ensures the proper supervision is being conducted by any manager reporting to him/her in completing routine and daily accounting especially with regard to daily actives (cash procedures, invoicing and general ledger accounting).

• Performs periodic audits of the procedures and operations at all levels. Reports on the findings to the Chief Operating Officer.

• Ensures that all payments are made in a timely fashion and manages the cash flow adequately to assure the proper management and use of corporate monies, which responds to the financial programs as approved by the Chief Operating Officer.

• Monitors the financial records and ensures that they are maintained in an accurate and timely manner, including costs, expenses and profit analysis and adherence to the allowable budgets.

• Directs and is solely responsible for the Accounts Receivable and collection activity of the company to assure timely receipt of monies due.

• Maintain up-to-date insurance records and generate any reports that may be required. Make recommendations to the Chief Operating Officer regarding economical levels of risk management for General business coverage as well as workers compensation, and any employee and key man benefits programs for coverages and risk.

• Aids the Chief Operating Officer in the negotiations for financing of debt and lines of credit as necessary.

• Reviews and monitors bank deposits and assures that the deposits are made as soon as possible.

• Prepares complete financial analyses of operations for the Chief Operating Officer.

• Advises the Chief Operating Officer on desirable operational adjustments due to tax revisions.

• Personally, engages in the more critical and confidential aspects of accounting.

• Responsible for all physical assets, including accuracy and the establishment of all control procedures.

• Evaluates the performance of the employees reporting to this position and reviews the evaluation with them at least once per year.

• Interviews, hires, advises, counsels and progressively disciplines the employees reporting to him/her and recommends their termination and or changes in their compensation to the Chief Operating Officer

• Ensures adherence to the functional organizational system and promotes its use within the company.

• Make it understood in all areas managed by the Controller, that the customer is its first priority and that each person is here to support that priority.

• Provides for adequate training and cross training of administration and accounting personnel in order to maintain flexibility and continuity of accounting, administrative and operations.

• Performs business research and other projects as directed by the Chief Operating Officer, investigation of all company policies and procedures, exploration of alternative courses of action and formulation of recommendations including development and modification of current systems or business direction(s).

• Ensure that all legal and regulated obligations for the company from an accounting standpoint are met, and to take action as needed to ensure that the actions of the company and its employees meet all federal, state or local laws and regulations.

• Report in weekly management meetings those matters, which affect the successful performance of their departments and area of responsibility and the status of the company as a whole.

• Special projects or other related tasks and duties as assigned or requested.