Bookkeeper/Accounting Clerk - HOTEL HARTNESS Job at Hotel Hartness / Patterson R

** WEEKLY PAY ** - 30-35 hours a week!

- Free On-Site Parking / Free Employee Meals -

Hotel Hartness is seeking to HIRE IMMEDIATELY an experienced Part Time Accounting Specialist / Bookkeeper.

Essential Functions:

¨ Manage all incoming cash that is received by associates at the hotel. Reconcile daily cash deposits and made daily deposit at local bank. Coordinate any cash drop discrepancies with department managers and employees.

¨ Execute the administrative duties of the General Cashier including maintenance of all hotel banks and safes, issuance of new banks and contracts when required.

¨ Responsible for management of personal house bank according cash handling policies.

¨ Perform monthly audit of hotel banks and safes.

¨ Process weekly Payroll for hourly and salaried employees and pay monthly insurance bills.

¨ Responsible for issuance and reimbursement of Petty Cash to all hotel employees/managers.

¨ Maintenance of proper change/bill levels at all hotel outlets.

¨ Work closely with Front Office and Sales departments to ensure proper posting of checks.

¨ Work closely with Corporate Controller with regards to “special deposits.”

¨ Prepares and executes issuance of tips to restaurant/bar associates when necessary.

¨ Responds to all Payment systems credit card chargeback requests and works with FD Manager and/or Restaurant Manager to rectify. Handle/Research all billing inquires/credit card disputes in a timely, efficient manner.

¨ Acts as hotels' Income Auditor and reviews Daily Report for errors, omissions, transpositions, etc. on a daily basis. Investigates and problem-solves any discrepancies.

¨ Ensure proper posting of all revenues and statistic information to web-based accounting software.

¨ Work closely with Night Audit staff in relations to the Daily Report. Approve night audit work daily. Work with Front Office Manager to address any issues.

¨ Assist HR Manager and Front Office Manager in hiring, discipline, training, and reviewing of Night Auditors.

¨ Insures compliance with all aspects of the Hay Creek Accounting Audit checklists.

¨ Complete end of month task lists, as outlined by Corporate accounting office.

¨ Complete year-end Accounting

¨ Confidentially deliver all reoccurring accounting reports to Hay Creek accounting resources in a timely manner

¨ Work closely with General Manager and/or Corporate Controller on special assignments and projects. Carry out all additional assignments as delegated.

¨ Organize and securely pack past files and code/label for secure storage. Ensure confidentiality in credit card information and all WISP documents.

¨ Primary and/or secondary responsibility for oversight of checkbooks/schedules and controlling OT.

¨ Monitor yearly distribution of W-2's and 1095's.

¨ Work closely with HR Manager to assist in any employee relation issues regarding pay disputes.

¨ Process manual checks when necessary.

¨ Monitor department attendance logs, ensuring they are up to date and maintained.

¨ Address each and every guest using the S.E.A.C. method, with a smile, eye contact, acknowledge their presence in a timely manner with appropriate greeting, and kindly close.

¨ Attend all scheduled meetings and training sessions.

¨ Understand and practice all HCH safety and security procedures, including Emergency Evacuation Procedures, Accident Reporting, Right to Know Law, Written Information Security Program, Bloodborne Pathogen Procedures, Anti-Harassment Policy, and Violence in the Workplace Policy.

¨ Comply with all Hotel and HCH time and attendance policies.

¨ Comply with all Hotel and HCH uniform, dress code, and appearance standards.

Hotel Specific Essential Functions:

¨ Ability to remain in a stationary position for 8 hours.

¨ Ability to occasionally move and lift up to 40 lbs.

¨ Ability to walk the property and grounds regularly.

¨ Ability to move up and down stairs regularly.

¨ Ability to use repetitive manual dexterity.

¨ Ability to view a computer screen for entire shift.

¨ Ability to frequently communicate and exchange accurate information effectively.

¨ Ability to read, write, understand and speak English.

Technology and Equipment:

¨ Microsoft Office, including Outlook, Word, Publisher, and Excel programs.

¨ Property Management System

¨ Point of Sale System

¨ Time Clock System

¨ Computer, Printer, Scanner, Copier, Fax Machine

¨ Multi-line Phone System

¨ Secure Filing Cabinets

¨ Advanced computer technology with multiple web-based programs

¨ Credit Card Processing

¨ Accounting Software

¨ Adobe PDF

• Hay Creek offers an extensive benefit and incentive package, including:

• Insurance Benefit package, to include Company-funded Medical, Dental, Vision, Life, Disability, Accident, and Critical Illness
• Competitive Salary/Wages
• Competitive Paid Time Off Structure including Vacation, Sick, Holiday Pay, Jury Duty Leave, and Bereavement Leave
• Standard Annual Performance/Salary Reviews
• Merit and Cost of Living Adjustments
• Complimentary Meals Daily
• Free Parking
• Employee and Friends & Family Lodging Discounts as low as forty-nine dollars per night at all HCH Properties
• Discounts at specific property partners (NEIRA, Historic Hotels of America)
• 50% Discount when Dining at any HCH Property
• Industry Discounts through Working Advantage (Entertainment Tickets, Hotels, Rental Cars, Outdoor Activities, Restaurants, etc.)
• Discounts at each of our Spas, Golf Courses, Fitness rooms/programs and other featured amenities
• Supportive, open-door policy work environment
• Work Culture that is fun, energetic and motivating
• Employee Recognition Program - 'Delight and Surprise Dollars'
• Accelerated Career Advancement to include professional enrichment, conferences & classes, and manager in training programs.

We are an E-Verify Employer;

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS at 888-897-7781.

Required Experience:

• High School diploma or equivalent
• Must feel comfortable with technology. Working knowledge of a Point of Sale system preferred
• 1 year of payroll processing experience
• 1 year of accounting experience (AP/AR)
• Ability to work in a constructive, team working environment with a positive, upbeat and customer-focused attitude
• Ability to operate smoothly under pressure and stress
• Flexibility to work nights or mornings, weekends, holidays, and busy seasonal days (i.e. town festivals).
• May be subject to successful completion of background check and/or DMV check.