Mack & Associates, Ltd. is hiring: Executive Assistant in Chicago

A mission-driven non-profit in Chicago is looking for a dedicated and dynamic Executive Assistant to join their team in support of a C-level Executive and Program Director. This is a fantastic chance to contribute to meaningful work while having the opportunity to transition from a temporary to a permanent role. In this position, the Executive Assistant will play a key role in ensuring the Executive’s strategic goals stay on track and that daily operations run smoothly. This position offers a competitive salary of $70-75k, based on experience, with hybrid work flexibility.

Key Responsibilities of the Executive Assistant:

• Administrative Support & Office Management: Handle a range of administrative tasks, including scheduling, travel arrangements, expense reporting, and office supplies. Act as the first point of contact, managing sensitive communications with care and professionalism.
• Onboarding & Meeting Coordination: Support new program leaders during onboarding and manage logistics for program leadership meetings, including offsite events.
• Communication & Information Flow: Serve as the Executive’s central point of contact, managing their calendar, screening communications, and ensuring timely and efficient information flow.
• Project Coordination: Collaborate with Program Director to support project management, including task coordination, tracking deadlines, and maintaining project records. Research opportunities for partnerships, speaking engagements, and program initiatives.

Qualifications of the Executive Assistant:

• Skilled in Microsoft Office and Zoom; familiarity with project management software is a plus.
• 3-5 years of experience in executive support.
• Bachelor’s degree is preferred.
• Strong organizational skills, sound judgment, and a high level of confidentiality.
• Proactive, adaptable, with exceptional communication and interpersonal abilities.

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