Executive Assistant - Law Firm - MIAMI Job at Mission Staffing in Miami

Job Title: Executive Assistant

Location: Miami, FL

Job Type: Full-Time, In-Office

About Us:

We are a dynamic and forward-thinking organization in the legal and finance sector, committed to delivering exceptional services and solutions. Our team values collaboration, integrity, and excellence, and we are looking for a dedicated Executive Assistant to support our Director of Administration, with secondary support to our Operations Manager and HR Manager.

Position Overview:

The Executive Assistant will play a crucial role in ensuring the smooth operation of our executive team. This position requires a highly organized and detail-oriented professional with a minimum of 5 years of experience in a similar role within the legal or finance sphere. The ideal candidate will possess advanced Excel skills and will be adept at creating professional presentations for senior leadership.

Key Responsibilities:

• Provide high-level administrative support to the Director of Administration, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist the Operations Manager and HR Manager with various tasks and projects as needed.
• Prepare and organize documents, reports, and presentations, utilizing advanced Excel skills including pivot tables, VLOOKUPs, and data visualization techniques (charts/graphs).
• Collaborate with senior leadership to craft impactful presentations that convey complex information clearly and effectively.
• Maintain confidentiality and exercise discretion in all interactions, particularly regarding sensitive information.
• Coordinate and facilitate communication between departments, ensuring that all stakeholders are informed and aligned.
• Manage special projects and initiatives as assigned, demonstrating strong project management skills.
• Perform additional administrative tasks as required to support the executive team.

Qualifications:

• Bachelor’s degree preferred; relevant experience may substitute for education.
• Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role, preferably within the legal or finance sectors.
• Exceptional proficiency in Microsoft Excel, including advanced functions such as pivot tables, VLOOKUPs, and data visualization (charts/graphs).
• Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines.
• Excellent written and verbal communication skills.
• High level of professionalism and ability to work independently with minimal supervision.
• Familiarity with presentation software (e.g., PowerPoint) is a plus.

What We Offer:

• Competitive salary and benefits package. 100k-120k base + bonus
• Opportunities for professional development and growth within the organization.
• A collaborative and supportive work environment in a vibrant Miami office.