Collier County, FL
Grants Coordinator I - Transportation Management Services
Collier County, FL, Naples, Florida, United States, 33939
Salary :
$58,912.00 - $64,803.20 Annually
Location :
Naples, FL
Job Type:
Full Time, Regular
Job Number:
09051
Department:
Transportation Management Services
Division:
Fiscal and Grants Services
Opening Date:
11/22/2024
Closing Date:
12/5/2024 11:59 PM Eastern
Job Summary
The Fiscal & Grants Services Division is seeking a highly motivated and detailed-oriented individual to join our team as a Grants Coordinator I. This position administers grant programs within the Transportation Management Services Department and provides technical assistance as needed. Work involves oversite of grants; monitoring grant activity, timeliness, and compliance; and oversees preparation of regular progress updates and reporting. Essential Functions •Coordinates all implementation aspects of assigned grants, including working with the County Attorney's office, the Finance Department of the Clerk of Courts, the grantor agency, the monitoring unit, internal and external auditors, the Procurement Division, the Office of Management and Budget Grant Management Office, and any external third-party organization performing a component of the grant management process. •Prepares compliant scopes of work and schedule of deliverables and budget for written agreements based on the grant applications and regulations; monitor same throughout program execution; prepare agreement amendments, as needed, and receive Board of County Commissioners (BCC) approval. •Oversees timely and compliant conclusion of the grant program by working closely with the subrecipient/developer/vendor/partner to provide guidance on program completion, submission and review of compliant pay requests, and compliant completion of all deliverables identified in the agreement. •Prepares and maintains detailed workplans for each agreement with key deadlines and requirements; formally meets quarterly with all partners assigned and assures program objectives are met; provides technical assistance during program execution to partners. •Acts as program subject matter expert in monitoring all partners; assuring all elements of program compliance are met; and supervise completion of monitoring related corrective action plans. •Work closely with assigned grant accountant on all common requirements to assure timely and compliant grant completion, including aspects such as executive summary development, match requirements, program income or other revenue tracking and usage. •May process purchase orders, reviews work orders and change orders; prepares draws for reimbursement and processes program payments. •Conducts or attends interdivisional meetings regarding identifying community needs, implementing activities, and identifying funding needs; prepares materials for BCC authorization, such as executive summaries, and resolutions, and coordinates with the accountant on development of budget amendments. •Assists in the administration and implementation of each grant related activity; works with the Procurement Division on requests for proposals for design/engineering and contractor; assists in the selection of contractors; holds pre-construction conference to review state and federal regulations; obtains wage decision and interviews workers on job site; certifies payrolls; approves invoices and submits for payment to contractor; amends work plans as necessary; works with participating parties; tracks expenditures. •Aids, advice, support, and guidance to applicants and recipients of grants during the program operation and closeout phases. •Assures the program meets it final objective and participates in assuring a compliant grant closeout by reviewing final records, pay requests, regulations and grant agreement documents to ensure all requirements have been met; prepares any plans for the partner beyond closeout such as tracking for program income, Section 3 or Davis Bacon in future development. •Prepares all subrecipient agreements and facilitates kick off meeting with subrecipients and coordinators and facilitates quarterly partnership meetings with subrecipients. •Participates in all monitoring of subrecipients and participates in all planning meetings. •Review and process all subrecipients request for payment in a compliant and timely manner. •Establishes and maintains compliant grant program files with needed information for audit and monitoring purposes. Minimum Qualifications •Bachelor's degree required. •One (1) year of experience working with grant agencies and/or implementing federal and state grant programs subject to numerous regulations. •Candidates without a degree should possess four (4) additional years of related experience. •Fingerprinting Required.
LICENSES/CERTIFICATES Must possess and maintain a valid Florida Driver's License with any applicable endorsement(s) to drive a County vehicle as provided in CMA 5805. Supplemental information
Salary offers above the minimum pay grade may be considered based on qualifications. Essential Employees may be required to work during an undeclared or declared emergency. The County's Administrative Office will determine who will be required to work on an incident-by-incident basis. This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.
Collier County BCC offers a variety of benefits to both regular full and part time employees. For information,
click
t o view the comprehensive benefits package
we have to offer you when you join our team.
Individuals hired into temporary positions for a period of less than six months, volunteers and interns are not benefit eligible. Temporary employees hired for longer than six months may be eligible for Florida Retirement System Benefits as well as others required by law.
01
APPLICANT NOTICE: Your answers below will be used to review this application. The experience listed here MUST match the work history provided in your application. Please note, it is not acceptable to use "See Resume" or "See Above" in your answers below and we do not accept resumes as a substitute for a completed application.
I understand and agree with the statements above. I do not agree with the statements above.
02
Do you possess a Bachelor's degree? (NOTE: Candidates without a degree should possess four (4) additional years of related experience).
Yes, I have a degree or an additional 4 years of related experience No
03
Do you possess at least one (1) years of experience working with grant agencies and/or implementing federal and state programs subject to numerous regulations?
Yes No
04
Briefly summarize your experience with grants of any kind (Federal, State, and other types of funding).
05
Please describe your experience with grant compliance activities, including but not limited to preparing and submitting complete and accurate reports and forms.
06
Describe your experiences learning and using a variety of 'web based' reporting systems outside of your organizations systems.
07
Do you possess and maintain a valid Driver's License?
Yes No
Required Question
$58,912.00 - $64,803.20 Annually
Location :
Naples, FL
Job Type:
Full Time, Regular
Job Number:
09051
Department:
Transportation Management Services
Division:
Fiscal and Grants Services
Opening Date:
11/22/2024
Closing Date:
12/5/2024 11:59 PM Eastern
Job Summary
The Fiscal & Grants Services Division is seeking a highly motivated and detailed-oriented individual to join our team as a Grants Coordinator I. This position administers grant programs within the Transportation Management Services Department and provides technical assistance as needed. Work involves oversite of grants; monitoring grant activity, timeliness, and compliance; and oversees preparation of regular progress updates and reporting. Essential Functions •Coordinates all implementation aspects of assigned grants, including working with the County Attorney's office, the Finance Department of the Clerk of Courts, the grantor agency, the monitoring unit, internal and external auditors, the Procurement Division, the Office of Management and Budget Grant Management Office, and any external third-party organization performing a component of the grant management process. •Prepares compliant scopes of work and schedule of deliverables and budget for written agreements based on the grant applications and regulations; monitor same throughout program execution; prepare agreement amendments, as needed, and receive Board of County Commissioners (BCC) approval. •Oversees timely and compliant conclusion of the grant program by working closely with the subrecipient/developer/vendor/partner to provide guidance on program completion, submission and review of compliant pay requests, and compliant completion of all deliverables identified in the agreement. •Prepares and maintains detailed workplans for each agreement with key deadlines and requirements; formally meets quarterly with all partners assigned and assures program objectives are met; provides technical assistance during program execution to partners. •Acts as program subject matter expert in monitoring all partners; assuring all elements of program compliance are met; and supervise completion of monitoring related corrective action plans. •Work closely with assigned grant accountant on all common requirements to assure timely and compliant grant completion, including aspects such as executive summary development, match requirements, program income or other revenue tracking and usage. •May process purchase orders, reviews work orders and change orders; prepares draws for reimbursement and processes program payments. •Conducts or attends interdivisional meetings regarding identifying community needs, implementing activities, and identifying funding needs; prepares materials for BCC authorization, such as executive summaries, and resolutions, and coordinates with the accountant on development of budget amendments. •Assists in the administration and implementation of each grant related activity; works with the Procurement Division on requests for proposals for design/engineering and contractor; assists in the selection of contractors; holds pre-construction conference to review state and federal regulations; obtains wage decision and interviews workers on job site; certifies payrolls; approves invoices and submits for payment to contractor; amends work plans as necessary; works with participating parties; tracks expenditures. •Aids, advice, support, and guidance to applicants and recipients of grants during the program operation and closeout phases. •Assures the program meets it final objective and participates in assuring a compliant grant closeout by reviewing final records, pay requests, regulations and grant agreement documents to ensure all requirements have been met; prepares any plans for the partner beyond closeout such as tracking for program income, Section 3 or Davis Bacon in future development. •Prepares all subrecipient agreements and facilitates kick off meeting with subrecipients and coordinators and facilitates quarterly partnership meetings with subrecipients. •Participates in all monitoring of subrecipients and participates in all planning meetings. •Review and process all subrecipients request for payment in a compliant and timely manner. •Establishes and maintains compliant grant program files with needed information for audit and monitoring purposes. Minimum Qualifications •Bachelor's degree required. •One (1) year of experience working with grant agencies and/or implementing federal and state grant programs subject to numerous regulations. •Candidates without a degree should possess four (4) additional years of related experience. •Fingerprinting Required.
LICENSES/CERTIFICATES Must possess and maintain a valid Florida Driver's License with any applicable endorsement(s) to drive a County vehicle as provided in CMA 5805. Supplemental information
Salary offers above the minimum pay grade may be considered based on qualifications. Essential Employees may be required to work during an undeclared or declared emergency. The County's Administrative Office will determine who will be required to work on an incident-by-incident basis. This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.
Collier County BCC offers a variety of benefits to both regular full and part time employees. For information,
click
t o view the comprehensive benefits package
we have to offer you when you join our team.
Individuals hired into temporary positions for a period of less than six months, volunteers and interns are not benefit eligible. Temporary employees hired for longer than six months may be eligible for Florida Retirement System Benefits as well as others required by law.
01
APPLICANT NOTICE: Your answers below will be used to review this application. The experience listed here MUST match the work history provided in your application. Please note, it is not acceptable to use "See Resume" or "See Above" in your answers below and we do not accept resumes as a substitute for a completed application.
I understand and agree with the statements above. I do not agree with the statements above.
02
Do you possess a Bachelor's degree? (NOTE: Candidates without a degree should possess four (4) additional years of related experience).
Yes, I have a degree or an additional 4 years of related experience No
03
Do you possess at least one (1) years of experience working with grant agencies and/or implementing federal and state programs subject to numerous regulations?
Yes No
04
Briefly summarize your experience with grants of any kind (Federal, State, and other types of funding).
05
Please describe your experience with grant compliance activities, including but not limited to preparing and submitting complete and accurate reports and forms.
06
Describe your experiences learning and using a variety of 'web based' reporting systems outside of your organizations systems.
07
Do you possess and maintain a valid Driver's License?
Yes No
Required Question