Accounting Systems and Accounts Payable Specialist Job at Family Entertainment T

JOB DESCRIPTION

TITLE: Accounting Systems and Accounts Payable Specialist

DEPARTMENT: Accounting

REPORTS TO: Controller

FLSA: Full Time Exempt

ACCOUNTING SYSTEMS SPECIALIST SUMMARY: The Accounting Systems Specialist is responsible for maintaining and optimizing the accounting software systems and databases used by the company's accounting department. This includes configuring systems, managing updates and upgrades, ensuring data integrity, and providing training and support to staff.

ACCOUNTING SYSTEMS RESPONSIBILITIES:

• Maintain all Accounting systems software.
• Develop and maintain documentation and training materials.
• Provide technical assistance to all staff as needed.
• Work with Controller to establish, maintain and document certain internal controls necessary for each Accounting system.
• Keep apprised of all Accounting systems software updates scheduled and properly test prior to the updates to identify any major issues in advance and take any necessary action accordingly.
• Research and understand the capabilities of all Accounting systems and suggest ways to utilize it so that the department gains efficiency in processes.
• Work with Controller to identify, prioritize and implement the most optimal and effective automations available in currently used accounting systems.
• Help to identify new and available software solutions for the department to gain both efficiencies and accuracies as technology progresses. Identify more than one option for management to consider when possible.
• Help Controller lead effort to plan for and implement any identified system software purchased for accounting.
• Work with Controller and attend related industry technology conferences to identify emerging financial reporting executive management may need in the future.
• Ensure compliance with relevant accounting standards, regulations, and internal policies.
• Implement and maintain appropriate security measures to protect financial data and systems.
• Other duties, as required.

ACCOUNTS PAYABLE (A/P) SPECIALIST SUMMARY: The Accounts Payable Specialist is responsible for processing invoices, ensuring accurate and timely payment to vendors, maintaining financial records related to accounts payable and maintaining vendor relations for the company. This role serves as the primary point of contact for vendor inquiries related to payments.

A/P DETAILED RESPONSIBILITES:

• Comply with federal, state, and company policies, procedures, and regulations.
• Operate proficiently the GL functions as they relate to A/P and bill pay processes and other software including document management, workflow, coding, setting up and maintaining vendor templates, allocating invoices to various companies, division, departments. In addition, this includes posting invoices, storing invoices, and analyzing information for propriety.
• Receive and verify the accuracy of invoices from vendors, including reviewing coding, calculations and supporting documentation. Code invoices with appropriate and consistent accounting codes. Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• File and retrieve accounts payable documents in an organized fashion on the network.
• Compile accounts payable reports for management and auditors as requested.
• Prepare payments (checks, ACH, credit card and wire records) and supporting documents for approval.
• Access general ledger information to answer general questions as well as those related to specific accounts.
• Correspond with vendors, as necessary, to reconcile any discrepancies in mutual records of amounts outstanding.
• Work with Staff Accountants on accounting processes, using GL functions available for setting up particular invoices, consistent GL coding and month end cut-off for proper vendor invoice accounting.
• Maintain current relative training to perform job as required.
• Other duties as required.

REQUIREMENTS – EDUCATION, EXPERIENCE, SKILLS, KNOWLEDGE, AND ABILITY:

• Bachelors’ degree in either computer technology or another field with demonstrated success in this field.
• 2-4 years of accounts payable experience required.
• Proficiency in Microsoft Office and Business Central with proven ability to learn new software programs quickly required. Experience with Ramp or Continia Document Management a plus.
• Up to date knowledge of current technology trends, practices, and demonstrates good continuous learning of double entry book-keeping “on the job.”
• Effective problem-solving skills with the ability to analyze and resolve discrepancies.
• Strong interpersonal skills, able to manage conflict and maintain good relationships with key stakeholders.
• Ability to plan for, track, manage projects and lead a project team.
• Ability to multitask, be detail oriented and proactive.
• Coachable, adapts positively and quickly to change and accustomed to working under deadlines.
• Excellent written and verbal communication skills with high level of accuracy.
• Ability to work independently, think strategically and motivated to make a difference in a team environment.
• Flexibility and receptiveness in learning new tasks and eager to take on more responsibility.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to see, talk or hear. The employee frequently is required to use hands or fingers. This position is performed in a seated upright position. The employee is occasionally required to stand, walk, sit, stoop, reach with hands and arms, and lift and/or move up to 20 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Disclaimer: Although Family Entertainment Television has attempted to accurately and thoroughly describe this job title, we reserve the right to change the same, including to change, add to or subtract from the duties outlined, within the discretion of FETV at any time, with or without advance notice.