Robert Half is hiring: Administrative Associate in Milwaukee

We are seeking an Administrative Associate based in Wauwatosa, Wisconsin, United States. This role will provide comprehensive clerical and administrative support services within the department of Surgery. This role offers a contract to hire employment opportunity and involves managing correspondence, organizing information, coordinating meetings, and acting as a key point of contact for various audiences.

Responsibilities:

• Manage electronic calendar, coordinate meetings, and prepare relevant agendas and materials.
• Prioritize inquiries and requests, troubleshoot conflicts, and make judgments and recommendations to ensure smooth daily schedules.
• Professionally manage incoming telephone calls, route calls as appropriate, and prioritize phone messages.
• Independently manage arrangements for conference rooms, audiovisual equipment, and refreshment/food orders.
• Manage electronic and paper correspondence, review, route, answer, and monitor follow up action steps.
• Serve as a key point of contact and source of information, addressing inquiries professionally and expediently.
• Coordinate multifaceted travel arrangements, including reservations for travel, lodging, and ground transportation, and creation of itinerary portfolios.
• Use multiple software applications to create complex workflow charts, spreadsheets, databases, macros, templates, reports, presentations, minutes, letters, memos, and forms.
• Conduct research, compile data, and prepare presentations and reports for leadership review.
• Monitor department budget, prepare supporting documentation for purchase orders, check requests, and executive expense reimbursements, and assist in budget development.
• Coordinate events including conferences, dinner meetings, and social functions.• Proficiency in Microsoft Outlook and MS Word
• Experience in calendar management and scheduling of conference calls
• Strong communication skills, both written and verbal
• Ability to handle correspondence and email communications efficiently
• Familiarity with setting up and cleaning up conference rooms
• Experience in coordinating events and making travel arrangements
• Skills in data reporting and analysis
• Knowledge of standard office equipment and tools
• Ability to work independently and manage multiple tasks simultaneously
• Strong organizational skills and attention to detail
• Excellent problem-solving abilities and a proactive approach to work
• High level of discretion and confidentiality handling sensitive information.