HealthyU Clinics is hiring: Administrative Liaison in Phoenix

Description:

The Administrative Liaison provides direct support to the Executive Team, including the Chief Executive Officer, Chief Medical Officer, Associate Chief Medical Officer and Director of Human Capital. This position manages meetings, scheduling, travel, administrative tasks and projects for senior leadership. The role will act as the primary contact for the Administrative Office, ensuring smooth daily operations and professional communication.

• Provide comprehensive administrative support to the CEO, CMO, ACMO, Director of Human Capital and other senior leaders as needed.
• Handle and prioritize incoming correspondence, phone calls, and requests on behalf of the leadership team.
• Serve as the first point of contact for the Administrative Office, greeting visitors and ensuring a professional and welcoming environment.
• Schedule, organize, and prepare materials for meetings, including agenda creation, minutes and follow up tasks
• Coordinate with internal and external stakeholders to schedule meetings with senior leadership.
• Arrange travel plans, including flights, transportation, hotels. Ensuring compliance with organizational travel policies and preferences.
• Reconcile and process expense reports, ensuring accuracy and adherence to company guidelines.
• Track and maintain records of all reimbursements and expenditures.
• Ensure smooth operation of the Administrative Office by managing supplies, scheduling maintenance, and troubleshooting issues as they arise.
• Provide logistical support for on-site and off-site leadership events.
• Support special projects and initiatives as directed by the leadership team.
• Maintain a high degree of confidentiality in all aspects of work, safeguarding sensitive information.

Requirements:

• Asociate’s degree required; Bachelor’s degree preferred
• Minimum of 3 years of administrative experience supporting senior executives, preferably in a healthcare or corporate environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g. Microsoft Teams).
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong interpersonal and communication skills, both written and verbal.