Advent Services is hiring: Administrative Assistance in Panama City

**Recruiters please do NOT contact Advent Services**

A leader in supporting clients in technically demanding industries, Advent's capabilities and services promote innovation & empower our partners to manage risk, protect the information, and achieve organizational objectives. We are proud of our ability to support mission-critical systems in every phase of their lifecycle to ensure our nation’s forces can accomplish their mission.

**This position is contingent upon contract award**

Position: Administrative Assistance

Location: Tyndall AFB, Florida supporting (A9, AFRCC, NSEP)

Schedule: Normal duty hours shall be Monday through Friday 0730 to 1630 for each location unless otherwise dictated

Mandatory Qualifications:

• Must at minimum have an active Secret Level Security Clearance.
• High school diploma or equivalent education required
• 3- 5 years of administrative assistance experience.

Responsibilities:

• The contractor shall provide administrative support per requirements of the executives and directorates. Plan and produce correspondence, reports, proposals, memos, and other documentation. Operate spreadsheet software such as Excel, and presentation software such as PowerPoint to produce finished documents. Proofread completed documents. Provide copying and production support as needed.
• The contractor shall prepare a wide variety of correspondence, reports, and compose routine non-technical correspondence, such as letters of acknowledgement or notification.
• The contractor shall consolidate and finalize information for various reports; gather and summarize information from files and documents for supervisor’s use in responding to inquiries; edit documents for correct grammar, spelling, capitalization, punctuation, and format.
• The contractor shall screen incoming mail, receive telephone calls, and greet visitors.
• The contractor shall maintain calendars, schedule appointments, meetings, and conferences.
• The contractor shall review and update office procedures to ensure effective and efficient operations regarding the clerical, procedural, and administrative work of the unit.
• The contractor shall establish, maintain, purge, and dispose of office records and files in accordance with 1 AF’s records management plan.
• The contractor shall make travel arrangements including scheduling transportation, making lodging reservations, and preparing travel orders and vouchers.
• The contractor shall prepare, consolidate, submit, and maintain time and attendance records in accordance with established procedures.
• The contractor shall gather all requisitions for office supplies, printing support, and related materials and services.
• The contractor shall prepare correspondence and reports and compose routine non- technical correspondence, such as letters of acknowledgement or notification.
• The contractor shall consolidate and finalize information for various reports, gather and summarize information from files and documents for the Director and Deputy Director’s use in responding to inquiries, edit documents for correct grammar, spelling, capitalization, punctuation, and format.
• The contractor shall maintain Director and Deputy Director Calendar, schedule appointments, meetings, and conferences.
• The contractor shall review and update office procedures to ensure effective and efficient operations regarding the clerical, procedural, and administrative work of the unit.
• The contractor shall manage all taskers assigned to A9 (Task Management Tool, Executive Tracker) to include daily monitoring, posting, accepting, or declining, and downloading related documents.

Advent’s benefits program includes comprehensive medical, dental and vision care, matching 401K, vacation time, sick time, life insurance, disability coverage, and other benefits that help provide financial protection for you and your family.

Advent is an Equal Opportunity Employer. Employment decisions are not based on race, color, religion, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state or local laws.