MBS Pro Staffing

Administrative Coordinator Job at MBS Pro Staffing in Hamilton

MBS Pro Staffing, Hamilton, OH, United States

Job Description

MBS is hiring an Administrative Coordinator in Hamilton, OH. This position is a full-time, Direct hire opportunity.

FULL JOB DESCRIPTION

PRINCIPAL DUTIES & RESPONSIBILITIES

Enters vehicle and equipment service and inspection data into the fleet management system software.
Reviews and maintains the fleet dash camera footage and administrative reports related to the software.
Maintains and files job and customer records per company procedures.
Retrieves information as requested from records, emails, and other related documents; prepares written summaries of data when needed.
Collect prior day jobs worksheets and upload them.
Monitors and analyzes inventory via an enterprise resource planning system or similar control system.
Assist Administrative Assistants with order status inquiries and special customer needs. · Maintains records, documentation, and files, particularly more complex or sensitive files such as personnel files or DOT records.
Maintains a database of shipment data to ensure that customer orders are updated and that appropriate billing documents are provided to accounting or other associated departments as required.
Maintains files of warranties, records, licenses, inspections, service agreements and contracts for various pieces of equipment in fleet management system.
Could provide administrative support to others in the office.
Performs other tasks and duties upon business needs.

REQUIREMENTS

Excellent verbal and written communication skills.
Extensive knowledge of DOT regulations and procedures.
Excellent interpersonal and customer service skills.
Excellent organizational skills and mindfulness.
Excellent time management skills with a proven ability to meet deadlines.
Strong Analytical and critical thinking skills.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Energetic and professional attitude.
The ability to work well in a high-paced and at times stressful environment.
Ability to work independently or with a team.

ABOUT THE KABLE GROUP

For over 50 years, The Kable Group has been committed to connecting candidates looking for reliable work opportunities with companies in need of workforce solutions. We leverage our expertise in core industries to ensure that the needs of our clients and our candidates alike are satisfied. Whether it’s a professional position, skilled labor need, or an education opportunity, The Kable Group’s suite of solutions caters to finding the right fit, every time.

At the Kable Group, we do not just accept diversity — we celebrate it, we support it, and we thrive on it. Read our full diversity statement here.

This job description is not intended to be all inclusive and the employee will also perform other reasonably related business duties as assigned by the immediate supervisor and other management as required.