DUO Signage + Graphics is hiring: Administrative Professional in Halethorpe

DUO│Signage + Graphics, a printing and graphics company, is currently searching for a bookkeeper / administrative professional to join our team. This is a full-time, direct hire position available immediately. This person will be responsible for managing all financial, HR and administrative tasks at DUO.

The ideal candidate will have exceptional organizational and communication skills, strong attention to detail and display a high degree of professionalism, dependability, and self-sufficiency.

Responsibilities: 

• Process accounting payables & receivables, record invoices and receipts
• Monitor and reconcile financial accounts, record transactions accurately within QuickBooks online
• Generate and review financial reports and budget spreadsheets
• Record and process ACH/credit card payments and deposit checks
• Generate and pay monthly sales tax reports
• Manage annual medical, liability and workers comp insurance renewals & audits
• Weekly payroll duties for 20 employees including reviewing and maintaining time sheets 
• Record and monitor all paid time off and sick leave 
• Manage health & disability insurance and employee IRA plans
• Work with government agencies for tax reporting & payments, certified / prevailing wage payroll
• Assist managers with hiring procedures, onboarding and offboarding tasks
• Review office contracts for compliance, including subcontractor & insurance documents
• Oversee company accounts and subscriptions 
• Compile OSHA forms, ensure compliance with laws and employment regulations

Minimum Qualifications

• Education: Associate’s degree
• Proven experience in Administrative & Bookkeeping roles
• May substitute 5 years of experience for Associate’s Degree
• Experience in the sign/graphics industry is a plus

Knowledge, Skills, and Abilities:

• Highly proficient in MS Office and QuickBooks accounting software
• Working knowledge of budgeting procedures, proven ability to calculate and manage accounting figures, spreadsheets and financial records
• Familiarity with payroll, HR and insurance policies & processes
• Experience in data collection, entry and reporting with great attention to detail and confidentiality
• Self motivated with ability to multitask and prioritize workload while working independently
• Exceptional organizational skills with an eye for consistency and accuracy
• Superior written, oral and digital communication skills.

Job Benefits: We offer a competitive salary, comprehensive medical, dental & vision benefits, life & disability insurance, and a retirement plan with employer matching. Come be part of a solid team and share in the opportunity of growing a small business!