Administrative Coordinator Job at JUBILEE SCHOOL in Philadelphia

Benefits: Paid Vacation Reduced Tution for children of full time staff 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance The Operations Coordinator is responsible for overseeing the school's operational systems and organization. The Coordinator works with the school leadership team to ensure that the school is run in an orderly and effective manner. Qualifications: Proven experience in a similar position Full comprehension of office management systems and procedures Excellent knowledge of MS Office Exemplary planning and time management skills Ability to multitask and prioritize daily workload Discretion and confidentiality Forward looking thinker, who actively seeks opportunities and proposes solutions Duties and Essential Job Functions Facilitate the planning and directing of school programs and activities in coordination with the administrative team and other vested parties Implement school policies and procedures in accordance with licensing/accreditation guidelines Assure day-to-day operations run efficiently including, but not limited to, staffing/scheduling, maintenance, and other operations Track employee attendance Payroll, and benefits, assuring that staff is in compliance with monitoring agencies’ guidelines. Monitor outside contractors—art and movement teachers, maintenance, etc. Work with accountant to maintain school's financial activity. Facilitate the enrollment process by responding to admissions inquiries; scheduling tours; coordinating different stages of overall application process; scheduling day visits; Maintain student records ensuring that student files meet licensing agencies guidelines Ensure the timely implementation of all items on the school’s annual calendar General office duties, including opening/sorting mail, filing, copying, etc* Respond to inquiries and correspondence Hiring Requirements Criminal History Check Child Abuse Clearance FBI Fingerprint Clearance Medical Form & TB Test:  This must be completed by a physician. Transcripts or Diploma Physical Requirements Sit with back support approximately six (6) hours. Repetitive motion of wrist and fingers required for typing/keyboarding.