Upward On

Upward On is hiring: Team Administrative Coordinator in New York

Upward On, New York, NY, US

Job Description

About the Opportunity

This is an opportunity for a Team Administrative Coordinator to join a successful small real estate team at Compass, consistently recognized as one of the top 100 teams in the country by the Wall Street Journal. They are a dynamic, customer-centric team seeking a full-time Team Administrative Coordinator to support their growth. The ideal candidate has strong administrative skills, a great attitude, good communication skills (both written and verbal), and excellent document-handling skills (listing coordination, transaction support, and board packages are a part of this role). Ideally, the candidate will have worked as an assistant, transaction coordinator, or marketing coordinator role for a real estate company or team.

As a Team Administrative Coordinator, your primary focus will be on scheduling team appointments, handling buyer purchase applications, preparing and maintaining listings, and helping with ad-hoc team projects. We're seeking individuals with a professional demeanor, outstanding organizational skills, and a knack for communication. This role offers a competitive salary, bonuses, a fantastic office environment, and a supportive company culture.

About the Company

Our client is a top team at Compass, where innovation and exceptional customer service are at the core of everything they do. They pride themselves on professionalism, attention to detail, and commitment to excellence. As part of their team, you'll have the opportunity to work in a fast-paced environment alongside industry leaders. With over $1.2 billion in combined sales to date, the team is recognized as an industry leader and ranked as one of Manhattan’s top real estate teams. Compass is one of the fastest-growing tech-driven real estate companies, changing how agents and clients navigate the process of buying or selling a home.

Responsibilities

Manage the inflow of showing requests and assist the team with daily and weekly scheduling

Work with Managing Agents to collect building data before, during, and after listings

Prepare applications and board packages for all transactions

Work with the team to prepare copy for listings and marketing material

Prepare weekly showing reports for listings

Assist agents with paperwork and scheduling (i.e. floor plan, photos…) for listings

Consistently review listings to make sure all information is up-to-date

Organize and manage contacts for team and individual CRM

Manage day-to-day operations so the team runs smoothly

Maintain and manage team drives, calendars, contacts, and listings

Coordinate with internal Compass departments on behalf of the team

Assist with other related clerical duties requested by the team

Assist with coordinating team events and team gifting

Qualifications:

Professional and courteous demeanor with exceptional communication, customer service, and interpersonal skills required

Candidate must be a quick learner with a positive attitude

Candidate must have a calm demeanor, be optimistic, and patient

Must be detail-oriented

Self-starter attitude and ability to exercise judgment and problem-solve with minimal supervision

Familiarity with Asana or similar project management tool preferred but not required

Candidate must be able to work in a fast-paced environment

Knowledge of MS Office products including Word

Knowledge of Google Suite including Gmail, Google Drive, and Google Docs, PDFS

Bachelor’s Degree

Comfort handling sensitive information

A proactive and patient approach to the tasks at hand

Real estate experience is preferred

Compensation:

Position Type: Full-time Employee

Compensation Range: $60,000 - $70,000 (plus opportunity for bonus)

This position currently does not include additional benefits