Scrap Management Industries is hiring: Facility Administrative Manager in Kansas

Position Overview:

The Facility Administrative Manager will manage the day-to-day office functions and activities, making sure all company policies and procedures are followed and assist the facilities’ General Manager in providing safe working conditions, superior customer service, scale receiving oversite and a cost-effective operation.

Essential Duties and Responsibilities: The following are general responsibilities associated with the position.

General Administration

• Review records and reports pertaining to activities such as production, purchasing, payroll, and shipping to verify details, monitor work activities, and evaluate performance.
• Ensure adherence to processes, procedures and internal controls to maintain proper custody of Company assets and ensure accurate reporting related thereto.
• Read and understand typical communication e.g., transaction tickets, emails, invoices, DMV paperwork, environmental government agency documentation, safety documentation, and business permits.
• Perform routine clerical and administrative functions such as drafting correspondence, organizing and maintaining paper and electronic files.
• Utilize the Company’s ERP, MS Office and other Company systems to produce reports in various combinations to all readers and audiences.
• Keep office work areas neat, orderly, and organized.
• Resolve customer complaints, and answer customers' questions.
• Serve as point of contact for vendors and customers, including the ATM and security company.
• Establish and maintain log of all employee-issued keys and what facilities each employee has access to.
• Handle mail to and from the yard (including outgoing packages).
• Field customer/supplier feedback and communicate to appropriate parties in a timely manner following the company’s chain of command.
• Ensure that the facility has all required paperwork on file for applicable governmental agencies (business license, scrap dealer’s licenses, etc.).
• Any other business requests from management.

Human Resources/Payroll

• Serves as the point of contact for the temp agencies.
• Fills out new hire temp paperwork, ensure all forms are completed correctly and signed.
• Forward all documents to the temp agency and Human Resources (“HR”) at the Corporate Office to be set up in the HR and payroll system.
• Assist the Facility Manager and HR Manager with personnel related matters including but not limited to new hire paperwork, onboarding, signing up for benefits.
• Reminding new hires when they hit the 60-day or 90-day mark and become eligible for benefits.
• Work with HR Manager to address personnel issues when needed.
• Assist with safety orientation/onboarding for new hires and file documentation.
• Communicate employee changes to human resources (direct deposit, address changes, etc.) using appropriate communication channel.

Environmental, Health and Safety

• Maintain personal protective equipment on hand per Safety Policy.
• Complete, assist General Manager with completion or facilitate completion of regular safety training for all facility employees and maintain appropriate documentation of same.
• Ensure that the company has up-to-date business and scrap dealer licenses.
• Route mercury switch/CFC compliance paperwork to appropriate suppliers.
• Consult Environmental Manager for radioactive source reporting to state if necessary (i.e., check sources for scale detectors, analyzer model info, etc.)
• Ensure timely submission of necessary information to NMVTIS, Kansas Vehicle Oversight Agency, Leads Online, etc.
• Ensure scales are certified quarterly and cleaned regularly.
• Establish a log for true radiation events at scale/save paperwork generated by radiation detection system/software and file with log.
• Ensure handheld detectors are up to date with calibration.

Education and Experience: The minimum level of education and experience required to perform the job at a satisfactory level.

• High school diploma, with college degree preferred.
• Previous experience in an administrative role
• Experience in the metals recycling industry a plus.

Knowledge, Skills, and Abilities: The minimum level of knowledge, skills, and abilities to perform the job at a satisfactory level.

• Regular attendance and punctuality are essential job functions.
• Organizing materials to have more effective use of space.
• Effective housekeeping in the workplace area is an ongoing operation for safety and better hygienic conditions for all team members.
• Ability to communicate with others effectively; understand direction (written or oral) and use math skills as the job demands.
• Phone etiquette that includes noting information, message documentation and delivery, schedules return calls, forwards calls, and any other task related to the phone.
• Strong capability in Excel and analytical skills.
• Works with a positive attitude and integrity, always working to create a positive team environment.
• Ability to work with minimal supervision.
• Works well with employees, peers, and senior management.
• Demonstrable critical thinking skills.
• Ability to prioritize responsibilities.
• Highly organized and professional.
• Ability to learn quickly and adapt easily to change.
• Flexibility to changing work conditions, assignments, and schedules.
• Bilingual in English and Spanish helpful.
• Comfortable working in an industrial environment.

Safety: Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

• Strictly adhere to all Health, Safety, and Environmental standards.
• Follow all safety guidelines and protocols, including wearing all PPE by self and others.
• Provide a safe environment for all employees, customers, and visitors.

Decision Making: Common decisions made in the job and the level of review or autonomy needed to finalize such decisions.

• Make recommendations regarding policies associated with the job’s purpose and essential responsibilities, giving consideration to Corporate policy.

Physical Requirements: Activities that are commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Communicate by speech and hear audible warning signals.
• Operate and move various equipment – may require dexterity to push, pull, climb, bend, twist, turn, reach, kneel, squat, grasp, etc.
• Be able to lift, carry, push, pull, or otherwise move objects of twenty-five pounds.

ADDITIONAL INFORMATION:

• Position is exempt and is not eligible for overtime.