FS-Curtis

Administrative Support Specialist Job at FS-Curtis in Missouri City

FS-Curtis, Missouri City, TX, US

Job Description

Description

Initiates, coordinates, and executes administrative support to the Operations department.

Key Responsibilities

Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
Exercises considerable judgement and discretion in handling requests for appointments and telephone calls.
Distributes daily internal/external mail and overnight packages; sends and distributes faxes.
Composes, types, and distributes professional correspondence and memoranda, e-mails and faxes, using individual initiative and as assigned.
Proactively establishes, and maintains highly organized filing system; files correspondence and other records.
Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.
Meets and greets visitors.
Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained.
Conducts research; compiles and types statistical reports.
Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes.
Orders and maintains supplies; coordinates equipment maintenance.
Manages office petty cash fund and reimbursement procedures.
Assists in development and implementation of department systems and procedures as needed.
Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
Assists with special projects as assigned.
Performs other related duties as assigned by management.

Skills Knowledge and Expertise

Associate degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience
Firm commitment to excellence and high standards
Strong verbal and written communications skills including ability to listen attentively and to communicate information clearly and effectively
Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow
Strong interpersonal skills
Ability to follow established policies and procedures
Ability to understand and follow written and verbal instructions
Ability to deal effectively with a diversity of individuals at all organizational levels
Good judgement with the ability to make timely and sound decisions
Creative, flexible, and innovative team player
Self-motivated, resourceful and adaptable; able to work independently within team focused environment
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
Detail oriented and highly organized with the ability to prioritize duties and responsibilities
Excellent time-management skills with demonstrated ability to manage multiple projects at a time while meeting deadlines
Demonstrated ability to plan and organize projects
Proficient with Microsoft Office 365 software; SAP experience preferred

Education: Associate's Degree (AA) or equivalent from a two-year college or technical school, or six months to one year related experience and/or training, or equivalent combination of education and experience.