Estimating Coordinator

MWH is a leading water and wastewater treatment-focused general contractor in the US with a rich history dating back to the 19th century. Fueled by the mission of Building a Better World, our teams are rapidly growing across the nation.

As a company committed to our team's well-being and growth, we offer a supportive work environment, opportunities for advancement, and the chance to contribute to a mission that shapes the future. Your expertise and ambition are valued here.

The work we do matters. The critical systems infrastructure we build changes lives, betters' communities, and improves ecosystems. If you're passionate about this, we want to hear from you!

About the Role

MWHis currently seeking an Estimating Coordinator to join our Estimating team in Phoenix, AZ. The Estimating Coordinator provides essential administrative support to the Estimating Department, ensuring efficient workflow, accuracy of documentation, and timely delivery of bid packages. This role supports our construction projects by coordinating preconstruction documents, tracking bid timelines, and assisting estimators in preparing and submitting bids.

Essential Functions

• Prepare, format, and organize bid documents, including RFIs, RFPs, and bid proposals.
• Maintain bid calendars, ensuring all deadlines and milestones are met.
• Track bid progress, updating the team on status(es) and notifying them of any changes or updates to bid requirements.
• Input and maintain accurate project data in estimating software and databases.
• Generate regular reports on project bits, timelines, and outcomes.
• Maintain electronic and physical filing systems for all bid-related documents.
• Co with subcontractors and suppliers to request and gather quotes and pricing information.
• Communicate updates and requirements to the estimating team, assisting with bid review meetings and coordinating deliverables.
• Act as liaison between the estimating team and other departments (such as project management and finance) to facilitate a seamless handoff post-award.
• Prepare presentations, documents, and reports for internal and external meetings.
• Assist in formatting, proofreading, and ensuring accuracy on bid packages.
• Manage office supplies, meeting schedules, and other administrative tasks as needed.

Basic Qualifications

• High School Diploma/GED required; associate's or bachelor's degree in construction management, business administration, or a relayed field preferred.
• Minimum 1-2 years administrative experience in a support role, preferably in construction or a related industry; experience with estimating or bid presentation a plus.
• Proficiency ion MS Office Suite (Word, Excel, PowerPoint).
• Familiarity with estimating software a plus.
• Strong organizational skills, with attention to detail and the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Attention to detail to ensure accuracy in documentation and data entry.
• Time management to manage multiple tasks and deadlines efficiently.
• Team collaboration and the ability to work effectively with estimators, subcontractors, and other team members.
• Problem solving skills to identify and address administrative issues proactively.

Benefits

• Group health & welfare benefits including options for medical, dental and vision
• 100% company-paid benefits including Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Spouse and Dependent Life & AD&D, Short Term Disability (STD), Long Term Disability (LTD) (after 60 day waiting period for STD & LTD only), Employee Assistance Program and Health Advocate
• Voluntary benefits at discounted group rates for accident, critical illness, and hospital indemnity
• Paid Time Off (15 days/year)
• Sick Leave (5 days/year)
• Paid Parental Leave Program
• 10 Paid Holidays
• 401(k) Plan (company matching contributions up to 4%)

MWH Constructors is a global project delivery company in heavy civil construction with a focus on water and wastewater treatment infrastructure. With the ultimate goal of delivering maximum value to clients and their local communities, MWH Constructors provides single-source, integrated design and construction services through a full range of project delivery methods. Incorporating industry-leading preconstruction and construction services, the Company's multi-disciplined team of engineering and construction professionals delivers a wide range of projects, including new facilities, infrastructure improvement and expansion, and capital construction services.

Equal Opportunity Employer, including disabled and veterans.

Please note that all positions require pre-employment screening, including drug and background check, as a condition of employment.

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