Procurement & Contract Specialist

CITY OF EVANS

JOB ANNOUNCEMENT

Job Title:

Procurement and Contract Specialist

Department:

Finance

FLSA Status:

Exempt

Division:

Reports To:

Finance Manager

Classification:

Full-time Regular

Requisition:

1608

Hiring Range:

$73,697.00-$88,436.00/year DOQ

Opening Date:

Tuesday, November 19, 2024

Closing Date:

Friday, December 6, 2024

NATURE OF WORK: The Procurement and Contract Specialist is under general supervision and in compliance with all state and federal laws, rules, policies, procedures and guidelines. This position requires a solid understanding and application of procurement functions, to perform a full range of contracting functions, including developing and supporting processes for procurement of goods, services, and construction from bidding to project close.

ESSENTIAL DUTIES, KNOWLEDGE, SKILLS, AND ABILITIES

• Employee possesses the knowledge, skills, and abilities to perform all the essential duties of the job safely and satisfactorily, including, but not limited to municipal governance, teamwork, problem-solving, relationship-building, customer service, detail oriented, technology/equipment proficiency, policy adherence, time management, results-driven, research and analyzing data, decision-making, self-motivation, stewardship, integrity, and upholding our EDGE core values.
• Ability to listen to, read, understand, and communicate the English language both orally and in writing so others can understand, such as correspondence, report writing, and emails.
• To support consistent high-quality service for our community and each other, it is the expectation of all employees to be punctual and have good attendance and to communicate effectively for scheduling conflicts or when taking leave according to city policy.
• Discusses upcoming projects with project managers, director or city engineer and plan accordingly.
• Interprets and communicates contract policy and practice.
• Analyzes contract requirements, special provisions, terms, and conditions to ensure compliance with ordinances.
• Reviews and discusses change orders; analyzes options for change orders.
• Develops and maintains a system for creating, editing, storing, monitoring, administering, and managing all new and renewable contracts.
• Guides, assists, and trains, department personnel in purchasing functions. Responds to questions and/or issues concerning the public, outside agencies, vendors, and other City personnel.
• In coordination with City Clerk, conducts bid openings, which requires a professional demeanor. Checks bids for responsiveness and compliance.
• In coordination with project managers, oversees pre-bid conferences, which requires knowledge of contract provisions in order to respond to questions from the bidders.
• Oversees and participates in vendor interviews for major projects; conducts meetings with vendors to discuss bid opportunities or to resolve issues with solicitations or standing contracts.
• Prepares documents for Bids, RPFs, and SOQ's including contract routing through DocuSign, ensuring all bonds and contracts are properly signed.
• Works with City Legal staff to ensure all new laws are properly incorporated into the City's purchasing documents.
• Writes and implements a variety of procurement regulations, procedures, and policies for the Finance Department in accordance with City ordinances, state statutes, federal regulations, and generally accepted public purchasing guidelines.
• Follows and adapts to changes in legislation affecting purchasing and knowledge of applicable procurement laws.
• Identifies or assists in identifying alternative solutions to issues or situations, especially with complex projects.
• Develops diversified sources for purchasing supplies and equipment.
• Stays current with trends, regional and national purchasing groups such as Rocky Mountain Government Purchasing and the National Institute of Governmental Purchasing Association.
• Stays current with all of the cooperative bids such as US Commodities, State Bids, and all other available options.
• Clarifies scope of work, evaluates bids and RFPs, project close outs.
• Assists with the administration of purchasing cards.
• Evaluates proposals, purchase orders, and appeals.
• Answers questions about purchasing processes, discusses different scenarios for bid situations.
• Problem solving and decision-making incumbent is expected to solve a variety of problems in situations where there are substantially diversified procedures, specialized standards, and only limited standardization.
• As a member of the City of Evans team, employees are privileged to serve each other and the community; therefore, will be asked to perform additional duties as assigned.

EDUCATION, EXPERIENCE, AND LICENSURE

Required:

• Associate's degree (two-year degree) or certification program of comparable length (i.e. Purchasing Professional (CCP) Certification).
• Three (3) years of experience in government or private industry in finance, business, procurement, or contracting
• Valid Colorado Driver's License or ability to obtain within six months of hire.
• Equivalent combinations of education and experience may be considered.

Preferred:

• Bachelor's degree in finance, business, purchasing, or a related field or a certification program of comparable length (i.e. Certified Purchasing Professional (CPP) and Certified Procurement Professional (CPP)).
• Three (3) to Five (5) years governmental procurement experience is preferred understanding of government procurement requirements and best practices.
• Bilingual in English and Spanish.
• Experience in public/municipal sector.

PHYSICAL AND WORKING ENVIRONMENT

*The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

While performing the duties of this job, the employee is required to sit for prolonged periods. The employee is regularly required to exercise visual concentration, listen, talk, stand, reach, twist, and demonstrate manual dexterity. The employee is required to focus attention on tasks without losing concentration or becoming distracted by surrounding activities and interruptions. The employee is also required to kneel, squat, stoop, push, pull, and lift up to 50 pounds on an occasional basis. Work is generally performed in an office setting.

Our Mission

To deliver sustainable, citizen driven services for the health,
safety, and welfare of the community.

Our Values

Empower. Deliver. Grow. Engage.

This job description indicates in general the nature and levels of work, knowledge, skills, and other essential functions expected of an employee and subject to change at any time. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required. Must be able to perform the essential functions of the job with or without reasonable accommodation. This job description does not constitute an employment agreement between the employer and employee.

The City of Evans conducts pre-employment physical exams, drug testing, and background investigations as a condition of employment. A positive drug screen test for marijuana will disqualify a candidate from being considered for employment, regardless of whether the use is recreational or medical (red card).

Apply online at www.evanscolorado.gov City of Evans, Human Resources, 1100 37th Street, Evans, CO 80620.

EQUAL OPPORTUNITY EMPLOYER