Executive Personal Assistant to Professional Athlete and Executive Producer

Professional athlete in women's sports and Executive Producer is looking for an Executive Personal Assistant. This is a unique opportunity for a multifaceted role within the media and sports industry! Act as a partner with the Executive across various business and personal priorities, from production demands and athletic commitments to speaking engagements and photoshoots. You will be responsible for managing calendars and commitments, communicating and serving as a trusted voice on behalf of the Executive, managing behind-the-scenes operations while keeping the Executive informed, and working closely with stakeholders to coordinate meetings and share updates. Someone fluent and capable of adapting to shifting priorities with a people-focused mentality and high integrity. This is a fully remote role, with Eastern Time working hours, ideally, you can travel to events, photoshoots, and other engagements as needed. 110-140K DOE + benefits!

Responsibilities:

• Manage the Executive's busy calendars across sports, media, and personal commitments.
• Coordinate and schedule meetings, appointments, and other engagements.
• Book travel arrangements and logistics, providing detailed trip itineraries.
• Act as a point of contact and trusted voice for the Executive. Communicate with stakeholders and external partners to ensure timely response and follow-ups.
• Coordinate logistics for speaking engagements, photoshoots, and media appearances.
• Prepare the Executive for meetings and engagements with necessary materials and information.
• Support production-related demands and athletic commitments.
• Travel to events as needed to provide on-site assistance.
• Manage projects and inform the Executive of all relevant updates and pending matters.
• Process expenses and handle basic financial documentation.
• Coordinate with various vendors and service providers.
• Handle other administrative tasks and projects as needed.

Qualifications:

• Previous 3+ years of experience as an Executive Assistant or similar role.
• Adapt quickly to changing priorities and manage multiple projects simultaneously.
• Handle confidential information with absolute discretion.
• Strong written communication skills.
• Ability to act as a gatekeeper to protect the Executive's time and set boundaries as needed.
• Handle confidential information with absolute discretion.
• Plus if you're interested or have curiosity in media and sports!

*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.