Aparicio Team at Coldwell Banker Realty
Administrative Professional
Aparicio Team at Coldwell Banker Realty, Hartford, CT, United States
Description
We are seeking a highly organized and proactive Executive Assistant/Transaction Coordinator to support a top-performing real estate agent at Coldwell Banker. This dual-role position is essential for ensuring smooth operations, managing transactions, and enhancing client experiences. The ideal candidate will possess exceptional communication skills, attention to detail, and a passion for real estate. Send us your resume and cover letter today to become part of the team!
Responsibilities
Administrative Support:
• Manage the agent's calendar, schedule appointments, and coordinate meetings.
• Prepare and organize documents, presentations, and reports as needed.
• Handle correspondence, including emails and phone calls, ensuring timely responses.
Transaction Coordination:
• Oversee the transaction process from contract to closing, ensuring all deadlines are met.
• Prepare and review transaction documents, including purchase agreements, disclosures, and closing statements.
• Communicate with clients, lenders, title companies, and other stakeholders to facilitate smooth transactions.
Client Relationship Management:
• Provide exceptional customer service to clients, addressing inquiries and concerns promptly.
• Maintain and update client databases and CRM systems to ensure accurate records.
Marketing and Social Media:
• Assist in creating marketing materials for listings, open houses, and promotional events.
• Manage social media accounts and online presence to enhance the agent's visibility.
Office Management:
• Maintain organized filing systems, both digital and physical, for easy access to important documents.
Qualifications
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite and real estate software (e.g., MLS, CRM systems).
• Exceptional communication and interpersonal skills and excellent written communication.
• Ability to work independently and manage multiple tasks in a fast-paced environment and ability to quickly finish very detailed work.
• Preferred strong knowledge of the real estate industry.
• High school diploma or GED required.
We are seeking a highly organized and proactive Executive Assistant/Transaction Coordinator to support a top-performing real estate agent at Coldwell Banker. This dual-role position is essential for ensuring smooth operations, managing transactions, and enhancing client experiences. The ideal candidate will possess exceptional communication skills, attention to detail, and a passion for real estate. Send us your resume and cover letter today to become part of the team!
Responsibilities
Administrative Support:
• Manage the agent's calendar, schedule appointments, and coordinate meetings.
• Prepare and organize documents, presentations, and reports as needed.
• Handle correspondence, including emails and phone calls, ensuring timely responses.
Transaction Coordination:
• Oversee the transaction process from contract to closing, ensuring all deadlines are met.
• Prepare and review transaction documents, including purchase agreements, disclosures, and closing statements.
• Communicate with clients, lenders, title companies, and other stakeholders to facilitate smooth transactions.
Client Relationship Management:
• Provide exceptional customer service to clients, addressing inquiries and concerns promptly.
• Maintain and update client databases and CRM systems to ensure accurate records.
Marketing and Social Media:
• Assist in creating marketing materials for listings, open houses, and promotional events.
• Manage social media accounts and online presence to enhance the agent's visibility.
Office Management:
• Maintain organized filing systems, both digital and physical, for easy access to important documents.
Qualifications
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite and real estate software (e.g., MLS, CRM systems).
• Exceptional communication and interpersonal skills and excellent written communication.
• Ability to work independently and manage multiple tasks in a fast-paced environment and ability to quickly finish very detailed work.
• Preferred strong knowledge of the real estate industry.
• High school diploma or GED required.