Executive Assistant & Office Manager

What is Spade?

Spade is building the next generation of fintech infrastructure by providing real-time merchant intelligence for the card ecosystem. We leverage a proprietary, ground-truth database to link any card transaction to a real merchant identity - providing granular merchant, category, and geolocation information. Our API leads the market in terms of merchant coverage, data accuracy, and speed of transaction enrichment.

We're a fast growing, Series A company backed by industry experts and top tier investors (including a16z, Flourish Ventures, Y-Combinator, and Gradient Ventures). Our customers, including Stripe, Corpay, Mercury, and Unit, are industry leaders processing >$100B in card payments volume annually. They use our data to make better authorization decisions, detect and prevent fraud, build better banking infrastructure, and get a unique understanding of their users' spending habits.

We're a small and mighty hybrid team, passionate about building exceptional products for our growing customer base. We care deeply about diversity of opinion, background, and experience. We value empathy, curiosity, and passion, and strive to create an environment where individuals have autonomy and the ability to take ownership over their work.
What will you be doing?

As Spade's EA and office manager, you will work to create a positive, welcoming environment (both in-person and for remote employees) that enables all Spade team members to do their best work. You will be the right-hand to our executives, ensuring they have the support they need to grow the business, while ensuring the office runs smoothly and efficiently. Responsibilities include:

• Acting as executive assistant to the CEO and Head of Operations:
• Providing high level administrative support
• Managing complex calendars, including scheduling meetings, appointments, and coordinating travel logistics
• Preparing and organizing materials for meetings, including agendas, presentations, and follow-up action items
• Acting as the primary point of contact between executives and internal/external stakeholders
• Coordinating special projects and initiatives as needed by the executive team
• Managing our NYC office and hybrid team environment (in-office in West Village at least 3 days a week):
• Overseeing daily office operations, including maintaining office supplies, equipment, and facilities
• Organizing and coordinating in-person and remote events, meetings, and team-building activities (internal and external)
• Serving as the point of contact for office vendors, service providers, and property management
• Ensuring a positive and productive office environment, including managing office layout, seating, and any office renovations or improvement
• Supporting onboarding and offboarding processes for new and departing employees

What experience, skills, and qualifications are necessary?

• 3+ years of experience as an executive assistant, preferably in a startup environment
• Passion for creating a positive, welcoming culture and supporting team members
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Ability to multitask and prioritize tasks in a fast-paced environment
• High level of discretion and professionalism in handling sensitive information
• Experience in managing budgets and office operations is a plus

Salary Range:

• At Spade, we view total compensation as consisting of salary + equity + benefits. We recruit motivated and high performing talent, and work to compensate people in line with the value they bring to our team.
• We aim to pay fairly and competitively, and consider a number of factors in developing compensation offers. These factors include years and breadth of experience, interview performance, market dynamics, and internal equity.
• The anticipated cash salary range for this role is $90,000-$100,000, and an equity grant will also be provided.