Special Events Intern

New York City Ballet is one of the foremost dance companies in the world, with a roster of spectacular dancers and an unparalleled repertory. Founded in 1948 by George Balanchine and Lincoln Kirstein, New York City Ballet quickly became world-renowned for its athletic and contemporary style. Widely acknowledged for its enduring contributions to dance, New York City Ballet is committed to promoting creative excellence and nurturing a new generation of dancers and choreographers. The School of American Ballet is the official training academy of the New York City Ballet.

New York City Ballet is seeking an enthusiastic and responsible Special Events Intern to support the operations of a dynamic events department. Under the guidance of the Coordinator, Special Events, the Special Events Intern will gain valuable work experience in event production, fundraising, patron relations, database management, and arts administration.

Internship dates: January - May 2025

Desired time commitment: Commit to 15- 20 hours per week with a flexible schedule, including occasional evenings and weekends as needed. Ability to work both remotely and on-site at the David H. Koch Theater at Lincoln Center. Academic credit available.

Major Duties and Responsibilities

• Shadow and assist the Special Events team with patron correspondence, fielding questions, and accepting event donations
• Working closely with the Coordinator, Special Events, will retrieve guest information and facilitate solicitation and courtesy confirmation calls
• Learn effective database management as it pertains to Special Events donors, focusing on maintaining comprehensive donor profiles and historical event information
• In collaboration with the Special Events team, will draft and proof copy for printed materials, website content, e-mail solicitation, newsletters, and other event marketing correspondence
• Support the printing letters, envelopes, and assist in assembling benefit invitations and mailings
• Assist in maintaining the digital archive of event files
• Support the department with tracking in-kind support for benefit events
• Work closely with the team to conduct donor research for gala dinner seating
• Assist the Special Events team with Playbill listings process
• Help organize electronic press and social media clippings for benefit coverage
• Provide on-site support at benefit and cultivation events as schedule allows
• Help organize and inventory supplies, beverage products, and event materials
• Will have the opportunity to engage in long-term research projects as applicable
• Provide general administrative support as needed

Minimum Requirements

• Must be a student currently enrolled in an accredited undergrad or graduate program
• Professional demeanor, attention to detail, and excellent written and verbal communication skills
• Ability to multi-task, prioritize, and problem-solve in a fast-paced work environment
• Excellent knowledge of Microsoft Office (Word, Excel, etc.) and Tessitura a plus
• Availability to work some nights and weekends
• Ability to work remotely and on-site at the David H. Koch Theater at Lincoln Center, as needed

EEO Statement

New York City Ballet is an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, religion, age, national origin, sex, sexual orientation, gender identity or expression, marital status, citizenship status, disability, pregnancy, creed, genetic predisposition or carrier status, military status or veteran status, status as a victim of domestic violence, unemployment status, familial status, sexual violence or stalking victim status, caregiver status, arrest or conviction record to extent required by applicable law, credit history or any other characteristic protected by law.

Statement of Commitment to Diversity, Equity, and Inclusion

New York City Ballet, one of the foremost ballet companies in the world, pursues the highest levels of artistic excellence and innovation. Therefore, we seek to attract, retain, and cultivate the most talented dancers, musicians, designers, stage technicians, and arts administrators. To this end, we are deeply committed to creating and sustaining an organizational culture that values diversity, inclusion, and equity. We are inspired by our founders, George Balanchine and Lincoln Kirstein, who envisioned an authentically American expression of ballet with a company that reflects the rich cultural diversity of this nation. In pursuit of their vision, we are committed to educating, developing, and supporting an organization that embodies diversity in its many forms.