Assistant Director - Business Operations

Assistant Director - Business Operations

Department: Climate Equity and Impact

Employment Type: Permanent - Full Time

Location: Downtown Boston - Tremont Street

Compensation: $109,054 - $115,697 / year

Description

• Creates and implements management systems for the tracking, reporting and payments for the multiple and varied utility and federal energy contracts.
• Supervises and directs Business Operations unit staff on all functions including accounts payable, accounts receivable, contract review and execution, and developing scopes of work.
• Develops solutions for streamlined fiscal processing and accounting.
• Works across program teams to ensure invoicing/reporting is processed in a timely manner.
• Oversees program reporting, in conformance with funding source guidelines with backup data appropriate to funding source.
• Ensures contracts are executed and up to date with all program vendors and sub grantees.
• Enhances and manages vendor payment system, aligned with agency fiscal department, for timely processing of all vendor invoices and directs designated staff for that function.
• Anticipate changing needs of team and department to provide recommendations to leadership teams regarding risks, opportunities to create operational efficiencies at scale.
• Schedule, coordinate and attend relevant meetings, trainings and conference related to energy efficiency programs.
• Participate in responses to Requests for Proposals on future funding opportunities that further the mission of the agency and goals of the department.
• Prepare reports and assemble data as required.
• Perform other related duties as assigned from time to time.

Key Responsibilities

• Demonstrated ability to interpret state and federal conservation program guidelines.
• Demonstrated ability to implement systems and structures that promote operational efficiency at scale.
• Self-directed, systems oriented problem solving.
• Strong mathematical and organizational skills with strong attention to detail.
• Ability to record audit findings accurately.
• Ability to supervise a team.
• Growth mindset, with experience in scaling operations.
• Flexibility, initiative, and ability to work in a team required.
• Ability to deal sensitively and effectively with individuals of diverse economic and cultural backgrounds.

Skills, Knowledge and Expertise

Minimum of a Bachelor's Degree in business, administration, or related field, and at least 5 years experience in business operations, program administration, or similar role is required.

Previous supervisory and leadership experience is required.