Contract Administration Mgr I

Job Description

Job Posting:

#00045012

Opened:

09/06/2024

Closes:

09/20/2024

Position Title:

Contract Administration Manager I (Procurement Lead)

Class/Group:

1960/B26

Military Occupation Specialty Code:

Army-51C; Coast Guard-SEI16; Marine Corps-3044, 8640; Air Force-6C0X1, 64PX

Fair Labor Standards Act Status:

Exempt

Number of Vacancies:

1

Division/Section:

Chief Procurement Office / Enterprise Procurements

Salary Range:

$6650.00 - $7809.57

Duration:

Regular

Hours Worked Weekly:

40

Work Schedule:

This position may be eligible for flexible work hours and/or a hybrid work schedule if certain program guidelines are met; working arrangements may change at any time at the sole discretion of the agency.

Travel:

Occasional

Work Location:

300 W. 15th Street, #1300 / Austin, Texas 78701

Web site:

https://dir.texas.gov/

Refer Inquiries to:

People and Culture Office

Telephone:

How To Apply:

• Select "Apply Online" to apply for the job at https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

• You must create a CAPPS Career Section candidate profile or be logged in to apply.

• Update your profile and apply for the job by navigating through the pages and steps.

• Once ready, select "Submit" on the "Review and Submit" page.

• If you have problems accessing the CAPPS Career Section, please follow the instructions in the Resetting CAPPS Password for Job Candidate desk aid.

Special Instructions:

• Applicants must provide in-depth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification.

• Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.

Interview Place/Time:

Candidates will be notified for appointments as determined by the selection committee.

Selective Service Registration:

Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.

H-1B Visa Sponsorship:

We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Equal Opportunity Employer

The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age, or disability. Please call [redacted] to request reasonable accommodation.

Position Description

Division:

Chief Procurement Office / Enterprise Procurements

Class/Group:

1960/B26

Title:

Contract Administration Manager I (Procurement Lead)

Fair Labor Standards Act Status:

Exempt

What We Do

We are a technology agency powered by people.

DIR offers secure, modern, and cost-effective technology to help government entities in Texas serve their constituents.

DIR is a fast-paced and collaborative environment with highly motivated, innovative, and engaged employees dedicated to achieving the best value for the state. We have over 250 professionals working at DIR who are honored to serve as the cornerstone of public sector technology in Texas. By joining DIR, you will be an integral part of transforming how technology serves Texans.

Position Summary

In this role, the individual will perform advanced (senior-level) contract administration work supporting the mission critical functions of the agency's Enterprise Procurement program. Opportunities also include work on coordinating procurements for large scope, high-dollar, and/or multi-award contracts by defining requirements and developing, negotiating, and awarding contracts, as well as documenting and implementing process improvements, developing guidelines, policies, and procedures. Duties include prioritization of work streams and setting standards for achieving procurement program goals. Additionally, this individual may purchase commodities and equipment of a specialized or complex nature, including Information Technology related goods and services; complies with current purchasing policies and regulations and ensures state procurement procedures are followed. This is an opportunity to work under limited direction from the Enterprise Procurements Director with considerable latitude for the use of initiative and independent judgment.

The ideal candidate will have the ability to highlight their strengths in the following functions:

• Coordinates Enterprise and Shared Technology Services/IT Commodities procurements on behalf of the Chief Procurement Office.
• Makes recommendations on improving existing departmental guidelines, policies, and procedures; develops schedules, priorities, and standards for achieving procurement program goals.
• Ensures compliance with State of Texas procurement laws, regulations, rules, policies, and procedure.
• Oversees the distribution of bid invitations to vendors; reviews submitted proposals for administrative compliance.
• Oversees or prepares the scope of work, specifications, and conditions for new contracts; prepares contracts; leads negotiations; and awards new contracts.
• Serves as a resource to other Contract and Vendor Management staff on escalated issues of an unusual nature.
• Provides customer consultation, evaluates customer requirements, and advises in the development of contract specifications to achieve optimal balance between best value and cost savings; includes conducting customer workgroups to gather input for use in developing RFO specifications.

ADDITIONAL RESPONSIBILITIES

• Participates in training for and maintains required certification.
• May assign and/or supervise the work of others.
• May review and analyze legislation related to procurement and contracting.
• May identify or forecast cost savings for initial contract, extensions, and amendments compared to previous contract.
• Performs related work as assigned.

Qualifications:

Education

• Graduation from an accredited four (4) year college or university with major course work in business, public administration, accounting, management, or a related field.
• Additional related experience may be substituted for the education on a year for year basis.

Experience and Training Required

• Six (6) years of experience in developing and implementing procurement-related processes, participating in, and developing solicitations, managing procurement projects, interacting with business units and legal counsel, and conducting vendor discussions.

Experience and Training Preferred

• Experience in state or government purchasing.
• Experience in information technology procurements.

Certifications / Licenses

• Certification as a Certified Texas Contract Developer (CTCD) must be obtained within six (6) months of employment if not already certified, unless otherwise approved by Supervisor.
• Certification as a Certified Texas Contract Manager (CTCM) must be obtained within one-year (1) of employment if not already certified, unless otherwise approved by Supervisor.

Knowledge, Skills, and Abilities

• Knowledge of State of Texas procurement laws, regulations, rules, policies, and procedures.
• Knowledge of laws governing state purchasing and Historically Underutilized Business program participation.
• Knowledge of purchasing methods and procedures, purchasing sources, prices, market factors, product characteristics and technical specifications.
• Skill in analyzing and interpreting trade publications, literature, and manufacturer's specifications.
• Ability to gather, assemble, correlate, and analyze facts and devise solutions to procurement challenges.
• Ability to prepare and/or make presentations to the agency's Board.
• Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, internal, and external customers.
• Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment.
• Ability to understand, follow, and convey brief oral and/or written instructions.
• Ability to communicate both verbally and in writing, in a clear and concise manner.
• Ability to work a flexible schedule to meet required deadlines.
• Ability to work under pressure and exacting schedules to complete assigned tasks.
• Ability to comply with all agency policies and applicable laws.
• Ability to comply with all applicable safety rules, regulations, and standards.

Computer Skills

• Proficiency in the use of a computer and applicable software necessary to perform work assignments e.g., word processing, spreadsheets (Microsoft Office preferred).

Other Requirements

• Regular and punctual attendance at the workplace.
• Criminal background check.

Working Conditions

• Frequent use of computers, copiers, printers, and telephones.
• Frequent standing, walking, sitting, listening, and talking.
• Frequent work under stress, as a team member, and in direct contact with others.
• Occasional bending, stooping, lifting, and climbing.
• Occasional travel.