Clerk Typist 3 (Local Government) - Luzerne County C&Y

Salary: $33,482.31 Annually

Location : Wilkes-Barre, PA

Job Type: Full-time

Job Number: 01806

Department: Children & Youth

Opening Date: 11/13/2024

Closing Date: 11/26/2024 11:59 PM Eastern

Description

This is a clerical position reporting directly to the Fiscal Officer/Director.
Essential Duties and Responsibilities

• Responsible for coordination of physical and behavioral health care needs for children placed in out of home care.
• Verifies insurance coverage and addresses billing issues for children placed in out of home care.
• Acts as agency liaison for the County Assistance Office assisting families with Medical Assistance applications and determining eligibility through the Client Information System (CIS).
• Provides quality assurance to the Random Moment Time Study/Title IV-E process.
• Notify supervisors of any outstanding Fiscal forms and missing information that needs to be completed.
• Conducts agency wide annual inventory.
• Works in conjunction with other fiscal positions in having the basic knowledge of their positions to provide support.
• Assists Administrative and Fiscal staff with reports, typing, and various assignments, etc.
• Filing for fiscal department.
• Verifying payroll print outs and distributing to staff administration, management and supervisors.
• Assist with mailing out foster/adoptive payrolls.
• Performs other duties as assigned by the Administrator on an as-needed basis.
• Scans and files documents into electronic filing systems or other locations as required. Determines when additional storage locations are
  needed and creates the paths and accesses as required.
• Schedules meetings through calendar events/invites, maintains attendee lists, and provides meeting minutes as needed. Reserves
  conference rooms and ensures the necessary equipment is provided and set up appropriately.

Required Knowledge, Skills and Abilities

• Knowledge of English grammar, spelling, and punctuation at a level equivalent to that used in writing or adjusting written materials normally consisting of complex sentence structures; one, two, and three syllable words; and punctuation marks for word, number, sentence, phrase, and clause separation
• *Knowledge of the specialized office procedures and practices which relate to the work process
• Knowledge of standard office procedures, practices, conduct, and actions necessary in maintaining harmonious working relationships
• Knowledge of the techniques applied in using the English dictionary and referencing technical journals or code books
• Knowledge of the types, organization, and use of various kinds of office files that are organized according to multiple indexing methods; and logs, forms, and letter formats used in consolidating information from numerous sources
• *Knowledge of advanced arithmetic which involves calculations similar to adding, subtracting, multiplying, and dividing mixed numbers or complex fractions, conversions of fractions into decimal or percent form, and the use of variable formulas that are selected on a situation or problem basis
• Knowledge of the care and maintenance of a typewriter
• Skill in using a typewriter console at a minimum speed rate of 40 words per minute
• Ability to learn the uses and care of specialized typewriter console equipment including mass storage typewriters and computer input consoles
• Ability to understand and follow oral and written instructions which explain the work objectives and general guidelines that require independent decision making on the most appropriate procedures to be followed in varied courses of action
• Ability to make independent determinations on the best possible resolution to processing problems
• Ability to develop and set up clerical procedures for the process or office activities performed
• Ability to assemble, organize, and present status information from various source materials concerning the operation of a process or office activities
• Ability to proofread varying types of information for conformance with a prescribed pattern or form, to assure the adherence to instructions and clerical office procedures, to maintain consistency of thought and requirements, and for compliance with specific administrative or procedural rules
• Ability to transfer information from formats which occur in random order and present modified form according to rules and procedures
• Ability to organize work in a manner which insures smooth processing and accomplishment of priority items on schedule
• Ability to use discretion and judgment in dispensing information which may be susceptible to misunderstanding or misuse
• Ability to instruct and advise clerical employees on the methods and procedures used in a process
• Ability to collect and organize material for reports by determining the information sources, appropriate information, and form of presentation
• Ability to compose correspondence of inquiry or explanation relating to a problem, request, or program need by surveying the nature of the item and determining the course of action to execute the presentation
• Ability to maintain cost, financial tax, or disbursement records and statements that do not involve the use of standard accounting principles by posting, entering, transferring, adjusting, and balancing numerous accounts in the control process
• Ability to perform intermediate arithmetic calculations such as the adding and subtracting of whole numbers and decimals; and multiplying and dividing by two or more digit whole numbers or decimal multipliers and divisors
• Ability to operate office and mail processing machines such as the adding machine, photocopier, postage meter; and instruct others in their use
• Special selection criteria based upon the nature of the position

Minimum Qualifications

RECRUITMENT METHODS:
Applicants must meet one (or more) of the following method(s) to be considered for this vacancy:
Seniority Promotion: Bidding employees within the designated seniority unit, when collective bargaining unit obligation(s) have been met then the following recruitment
methods may be used:
Promotion Without Examination
Transfer
Reassignment
Voluntary Demotion
Reinstatement
Civil Service Lists

ELIGIBILITY: ALL CANDIDATE(S):
1.) Must meet the minimum experience and training (METS) required for the job. The METs for
this position are:

• Six months as a Clerk Typist 2, and educational development to the level of completion of high school; OR
• One year of progressively complex clerical typing experience and completion of high school; OR
• Six months of moderately complex clerical typing work and completion of a post high school business curriculum; OR
• Any equivalent experience and/or training which provided the required knowledges, skills, and abilities.

2.) Be a resident of Pennsylvania.
3.) State Civil Service Commission Approved Additional Special Requirements: None
4.) Be eligible for selection in accordance with merit system employment regulations.

ELIGIBILITY -COMPETITIVE PROMOTION WITHOUT EXAMINATION ONLY: CLASS RESTRICTIONS:
1.) Have held regular civil service status in the following classifications:

• Clerk Typist 2
• Clerk 3

SELECTION CRITERIA:
1.) Meet the minimum experience and training required for the job.
2.) Meritorious Service- defined as:
The absence of any discipline above the level of written reprimand during the 12 months preceding the closing date on the posting
The last due overall regular or probationary performance evaluation was higher than unsatisfactory.
3.) Seniority- defined as: a minimum of six months in the next lower class(es) by the closing date of this posting 11/26/2024.

APPLICATION INSTRUCTIONS:
1.) Interested qualified applicants must submit all the requested materials as specified in the "How to Apply." Failure to comply with the above application requirements will eliminate you from consideration for this position.
2.) Additional information may be obtained by contacting:

Heather Mulero
Human Resources Generalist, OHS
(272) 808-2835Heather.Mulero@luzernecounty.org

POSITION DETAILS:
Full-time
Civil Service
Permanent
Union
Hours: 8:00 AM to 4:00 PM (75 hours bi-weekly)
Location: 111 N. Pennsylvania Ave., Wilkes-Barre, PA 18702

** YOU MUST HOLD CIVIL SERVICE STATUS IN ORDER TO APPLY FOR THIS POSTING **

HOW TO APPLY:

All EXTERNAL CANDIDATES must apply and submit an application via:

If you are contacted for an interview and need accommodations for the interview due to a

disability, please advise the interviewer of the accommodations you require well in advance of

the scheduled date.

LUZERNE COUNTY IS AN EQUAL OPPORTUNITY & AFFIRMATIVE ACTION EMPLOYER.

I. Medical Insurance
The coverage begins for the employee the on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents. Cost to the employee to participate in the plan varies by the coverage selection and the number of dependents; and may be subject to collective bargaining agreement. The employee may also elect to opt out of the County's medical insurance if proof of coverage is provided. Under this arrangement, the employee is provided with an annual opt out payment.

II. Vision and Prescription
The coverage begins for the employee on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents. Contributions may vary, subject to collective bargaining agreement.

III. Dental Coverage
The coverage begins for the employee on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents. Contributions may vary, subject to collective bargaining agreement.

IV. Life Insurance
A $50,000 life insurance policy is afforded to full-time employees, unless specified differently in a collective bargaining agreement. It remains in effect as long as the employee is actively employed and terminates upon resignation or retirement.

V. Retirement
All full-time employees and part-time employees working more than 1,000 hours per year qualify for Luzerne County retirement benefits, in which employees must contribute 5% of their earnings, and may choose to add to an additional voluntary contribution, not to exceed an additional 10%.

01

Do you have or have you ever had regular Civil Service status as a Clerk 3 or Clerk Typist 2?*** Note*** You must possess Regular Civil Service Status to apply to this posting. If you do not, you must apply via Civil Service at: https//www.governmentjobs.com/careers/pabureau

• Yes
• No

Required Question