Procurement Specialist

Position Type:
Logistical Services

Date Posted:
3/7/2024

Location:
Logistical Services

POSITION ANNOUNCEMENT
March 7, 2024

POSITION: Procurement Specialist

LOCATION: Logistical Services

JOB SUMMARY:

The Dougherty County School System is seeking a Procurement Specialist to work in the Logistical Services Department. This individual will access requisitions, manage contracts, and solicit quotations to ensure the district receives the best value. This individual will also be responsible for placing inventory orders, tracking orders and resolving non-conformance issues and price disputes.

QUALIFICATIONS:

1. Associate degree in Business Administration or related field;
2. Two years or more of purchasing experience preferred;
3. Working knowledge of Microsoft Access, Excel, Outlook, Word and Google Drive;
4. Mature individual with initiative, good telephone etiquette and communication skills;
5. Knowledge of purchasing methods and of the techniques of specification writing;
6. Such alternatives to the above qualifications as the Board may find appropriate.

SKILLS AND ABILITIES:

1. Ability to proficiently multi-task;
2. Excellent communication and organizational skills;
3. Excellent mathematical skills;
4. Ability to collect, sort, prepare and scan documents, and label them for easy identification;
5. Ability to ensure that all records are properly updated, and maintained in an accurate and confidential manner;
6. Ability to establish and maintain effective working relationships with DCSS staff and vendors.

PERFORMANCE RESPONSIBILITIES:

1. Receives, examines, and processes purchase requisitions;
2. Prepares bid specifications and other necessary documents related to the purchase of supplies, materials, and equipment;
3. Prepares requisitions for state contract items or locates source of supply, and places orders with appropriate vendor;
4. Compares costs and evaluates quality and suitability of supplies, materials and equipment;
5. Creates purchase orders from requisitions;
6. Assists new vendors with applications and maintains vendor records;
7. Confers with vendors to obtain product or service information such as price, availability, and delivery schedule;
8. Completes data entry and files paperwork;
9. Obtains price quotes for multiple suppliers;
10. Prepares purchase orders or bid requests;
11. Posts and updates bid information and related documents on DCSS website and Georgia Procurement Registry;
12. Issues purchase orders to suppliers and confirm delivery date, quantity ordered and the correct price;
13. Maintains procurement records such as items or services purchased, costs, delivery, product quality or performance and inventories;
14. Coordinates delivery time of supplies;
15. Enters data concerning inventory and order amounts into computer database;
16. Ensures inventory is maintained in accordance to school policies;
17. Keeps records and create reports regarding supply costs;
18. Administers annual vendor performance evaluations;
19. Performs other such duties needed or assigned by the supervisor.

REPORTS TO: Assistant Director of Logistical Services

SALARY RANGE: Competitive salary and excellent benefits package in accordance with the DCSS Compensation Guide.

APPLICATION DEADLINE: A review of applicants will begin on March 20, 2024, and will continue until the position is filled.

INTERESTED APPLICANTS SHOULD APPLY ONLINE.
THE DOUGHERTY COUNTY SCHOOL SYSTEM DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, AGE, SEX, NATIONAL ORIGIN, OR DISABILITY

The System reserves the right to waive any qualifications or other provisions of this advertisement by statute or regulations.
The Dougherty County School System uses Frontline Education to manage employment applications online.

About Us
The Dougherty County School System is a leading catalyst and advocate for public education in Southwest Georgia. It's the largest school system in the second congressional district. The school district has 21 schools (14 elementary, 4 middle, and 3 high schools), five learning centers, and the Commodore Conyers College & Career Academy. All schools are accredited by Cognia The DCSS offers a competitive salary and benefits package.
Dougherty County is recognized for its quail and duck hunting, fishing, the Flint River, and many cypress swamps. The County has a population of approximately 90,000. Our County has two institutions of higher education, Albany State University, and Albany Technical College. Notable points of interest include the Albany Museum of Art, the Flint RiverQuarium, the Albany Civil Rights Institute, the Parks at Chehaw, Radium Springs Gardens, and Thronateeska Heritage Center, which includes the Museum of History, Wetherbee Planetarium, and the Science Discovery Center. Dougherty County is a short drive to Atlanta, the Georgia coast, as well as the Florida Gulf Coast beaches.
Important Note

This document provides descriptive information about the above Dougherty County School System position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. The Dougherty County School System reserves the right to make changes to this document as deemed necessary without providing advance written notice.